Recruiting Assistant

Peoplemark; Anderson (SC); On-site; USD 22,000 - 30,000; Part time

Benefits offered by this job

Health, dental, vision

401(k) with company match

32 hours vacation per year

8 paid holidays annually

Job summary

Allied Universal Workforce Solutions (AUWS) in Anderson, SC, is seeking a Recruiting Assistant to support our Talent Acquisition team with administrative logistics and candidate communications.

The role focuses on maintaining ATS updates, coordinating interviews across time zones, and assisting with onboarding and pre-employment tasks to ensure a smooth candidate experience.

Qualifications

• 1+ years of experience in administrative support, customer service, or HR coordination.
• Experience using an Applicant Tracking System (ATS) or HRIS preferred.
• Advanced proficiency in Microsoft Office Suite or Google Workspace, with strong calendar management.
• Excellent written and verbal communication with professional, empathetic correspondence.

Responsibilities

• ATS Management: maintain real-time updates in the ATS.
• Candidate Communication: act as primary contact for applicant inquiries via phone and email.
• Interview Coordination: schedule and coordinate interviews across multiple panels/time zones.
• Pre-Employment Screening: assist with resume screening and onboarding requirements.
• Onboarding Logistics: help prepare onboarding docs and orientation schedules.
• Operational Support: greet onsite candidates and manage reception logistics.

Skills

Candidate communication

Calendar management

Attention to detail

Written & verbal communication

Discretion

Education

High school diploma or equivalent

HR/Business Admin coursework

Tools

ATS/HRIS

Microsoft Office Suite / Google Workspace

Job description

Job Title: Recruiting Assistant
Company: Allied Universal Workforce Solutions (AUWS)
Location: Anderson, SC
Job Type: 32 hrs. weekly (M-Th)
Hours: 8:00 AM - 5:00 PM

Position Overview

Allied Universal is seeking a highly organized and proactive Recruiting Assistant to support our growing Talent Acquisition team. In this role, you will serve as the backbone of our hiring process-managing administrative logistics, coordinating candidate communications, and ensuring a seamless, high-quality experience for every applicant.

The ideal candidate possesses exceptional attention to detail, thrives in a fast-paced environment, and is passionate about delivering outstanding candidate care.

Key Responsibilities

• ATS Management: Maintain accurate, real-time updates within the Applicant Tracking System (ATS), ensuring all candidate statuses, interview notes, and documentation are properly recorded.
• Candidate Communication: Serve as the primary point of contact for applicant inquiries via phone and email, providing timely updates, logistical details, and professional correspondence.
• Interview Coordination: Schedule and coordinate phone, video, and in-person interviews across multiple hiring panels and time zones.
• Pre-Employment Screening: Assist with initial resume screening and facilitate introductory administrative hiring requirements.
• Onboarding Logistics: Support the HR team by preparing onboarding documentation, coordinating orientation schedules, and assisting with new-hire readiness.
• Operational Support: Greet onsite candidates, manage reception logistics, and swiftly resolve real-time scheduling conflicts or cancellations.

Qualifications & Skills

• Experience: 1+ years of experience in administrative support, customer service, or a human resources coordinator capacity.
• Systems Familiarity: Prior experience utilizing an Applicant Tracking System (ATS) or HRIS platform is highly preferred.
• Software Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook) or Google Workspace, with specific expertise in complex calendar management.
• Communication Skills: Outstanding written and verbal communication skills, with a strong emphasis on professional, clear, and empathetic correspondence.

• Discretion: Proven ability to handle highly sensitive, confidential candidate records and personnel information with absolute integrity.
• Education: High school diploma or equivalent required; coursework or a degree in Human Resources, Business Administration, or a related field is a plus.

Benefits & Perks

• Health & Wellness: Comprehensive medical, dental, and vision insurance packages.
• Financial Security: 401(k) retirement plan with a company matching program.
• Time Off: 32 hours of paid vacation leave over the course of a 12-month calendar year.
• Paid Holidays: 8 designated paid company holidays annually.