Recruiting and Retention Administration NCO

Wisconsin; Madison, Northern (WI, KY); Hybrid; USD 38,000 - 54,000; Full time

Job summary

Wisconsin National Guard is seeking a Recruiting and Retention Administration NCO (1 OTOT) to support accession processes and retention programs. You will work directly with the Recruiting and Retention Senior Enlisted Leader and coordinate with Wing FSS on required actions for both enlisted and officer applicants.

The role requires strong public speaking, written and verbal communication, plus proficiency in AFRISS and MS Office. AGR requirements and WI ANG program eligibility apply.

Qualifications

• Strong public speaking skills and outstanding written and verbal communication.
• Excellent organizational and time management abilities.
• Proficient in AFRISS and Microsoft Office programs.

Responsibilities

• Conducts all accessions administration functions within the Recruiting and Retention scope of responsibilities.
• Reports updates to SEL and Recruiting Commander/OIC on trends and issues regarding the applicant administrative accession process.
• Communicates with Wing FSS to ensure accession actions are completed for enlisted and officer applicants.
• Performs clerical and administrative work in support of the office; assists with retention programs.
• Maintains records/audit data metrics and facilitates enrollment into local education/incentive programs.
• Manages Vacancy Management Tool and updates Talent Market Place to fill vacancies.
• Assists with new member in-processing and CMP/UCA programs in coordination with supervisors.
• Manages state-to-state transfers and incentives with the Retention Office Manager.
• Adheres to high standards of appearance, conduct, and no disciplinary history.

Skills

Public speaking

Written communications

Verbal communication

Organizational skills

Time management

AFRISS proficiency

Microsoft Office

Tools

AFRISS

Microsoft Office

Job description

Recruiting and Retention Administration NCO

ANNOUNCEMENT NUMBER: 26-117 ANG
OPENING DATE: 29 Sep 2026
APPLICATIONS WILL BE ACCEPTED UNTIL: 11:59PM ON 29 Oct 2026
POSITION TITLE: Recruiting and Retention Administration NCO (1 OTOT Positions)
AFSC REQUIREMENTS: 3F0X1
SKILL LEVEL REQUIRED: 3 Skill Level
MINIMUM GRADE: E5
MAXIMUM GRADE: E6
UNIT/LOCATION: Multiple Locations Available (WI)
AREA OF CONSIDERATION: Open to anyone eligible to join the WI ANG AGR Program

APPOINTMENT FACTORS

• OTOT position available through 30 September 2028. With potential to extend.
• Non AGR Person receiving a federal military retirement or retainer pay are not eligible.
• Must meet the physical requirements of DAFMAN 36-2905, prior to being placed on AGR tour.
• Members who are not suitable for Career AGR may be considered for an Occasional Tour.
• Military grade will not exceed the maximum authorized grade on the unit manning document.
• Must meet all AGR requirements of ANGI 36-101 and AFSC requirements of AFECD/AFOCD.
• IAW ANGI 36-101, paragraph 5.10, applicants should be able to complete 20 years of active federal service prior to Mandatory Separation Date (MSD). Individuals selected for AGR tours that cannot attain 20 years of active federal Service prior to reaching mandatory separation must complete a Statement of Understanding contained in Attachment 3 of ANGI36-101 and obtain TAG waiver approval prior to starting AGR tour.
• IAW ANGI 36-101, paragraph 6.6.1., members should remain in the position to which initially assigned for a minimum of 24 months. TAG may waive this requirement when in the best interest of the unit, State, or Air National Guard.
• Hiring of an E-8/9 or O4+ is contingent on controlled grade availability.
• IAW ANGI 36-101, paragraph 5.7, an individual must not have been previously separated for cause from active duty or previous Reserve Component AGR tour.

BRIEF DESCRIPTION OF DUTIES:

Conducts all accessions administration functions within the Recruiting and Retention scope of responsibilities. Reports directly to the Recruiting and Retention Senior Enlisted Leader.

Provides updates to SEL and Recruiting Commander/OIC on all trends and issues regarding the applicant administrative accession process.

Communicates closely with Wing FSS to ensure all accession actions are completed for enlisted and officer applicants.

Performs other clerical and administrative work in support of the office/organization. This can include retention specific clerical programs.

Admin may assist with records keeping/audit, data metrics, and facilitate enrollment into local education/incentive programs.

Works closely with local Force Support Squadron on all accession administration functions. Manages and update the Vacancy Management Tool.

Manages and updates Talent Market Place to fill vacant positions.

Assists with new member in-processing to include filing NOBE, Kicker, IEW’s. In addition to supporting the Retention Office Manager with the CMP program and UCA programs.

Manages State to State transfers, in coordination with the Retention Office Manager for incentives and Recruiting Medical Accession NCO. In addition to the gaining Force Support Squadron.

All other duties as assigned and reports directly to the Recruiting Senior Enlisted Leader.

Must maintain outstanding appearance, military bearing and high standards of conduct to include no history of disciplinary actions.

SPECIALTY QUALIFICATIONS:

Knowledge. Must possess strong public speaking skills along with outstanding written and verbal communication. Must have excellent organizational and time management skills. Must be thoroughly knowledgeable in personnel policies, practices, and procedures, and be proficient in time management and sales techniques. Must be proficient in the Air Force Recruiting Information Support System (AFRISS). Must have functional knowledge of Microsoft office programs.

Education. N/A

Training. N/A

Other. The following are mandatory as indicated: Entry Requirements. For entry into this specialty, see Attachment 4 for additional requirements. AFSC Award and Retention Requirements. Personnel must maintain local network access in accordance with AFI 17-130, Cybersecurity Program Management

Notes: ANG specific requirements: Retraining into the 3F0 Career Field is limited to E-7 and below. See the ANG Waiver Classification Guide for more details on retraining. A 3F091 must have been earned prior to selection/placement in a 3F000 duty position.

APPLICATION REQUIREMENTS:

Interested applicants must submit the following documentation to be considered for interview. Any missing items are encouraged to be documented with an explanation in the cover letter included in the application.

APPLICATIONS WILL INCLUDE (All documents must be personally identifiable and must include date if required)

• Cover letter with Job Announcement Number and Position Title for which you are applying, current Military Status (AGR, Technician, Traditional, Active Duty), along with contact information (i.e. Phone numbers and an e-mail address).
• NGB Form 34-1 (Application for AGR Position) dated 20131111 (must be provided even if already AGR; must be signed and dated). Manually signed copy accepted. Digital signature may fall off when combining PDF files. Double check prior to sending packet.
• Record Review RIP (NOT point credit summary or Career Data Brief) complete and current. Other Service Components submit appropriate individual personnel information printout. This is used to verify AFSCs, aptitude scores, position status, time in service, time in grade, etc. This can be pulled from vMPF.
• Current Fitness Report. Current (within 12 months) Fitness report from myFitness in pdf format
• AF Form 422 Current (within 12 months), Physical Profile Serial Report. Other Service Components submit medical documentation that includes PULHES score. If any PULHES are a “3”, a statement indicating that individual is Worldwide Deployable needs to be submitted. Contact your Medical Group to obtain your AF Form 422. A working copy will be accepted to show the process has been started if most current 422 is not within 12 months of the closing date. This is used to verify PULHES and medical readiness. Not mandatory for application but will be mandatory to start AGR tour if selected for advertisement.
• SF 181 – (Race and Ethnicity Identification). Form is optional and completion is voluntary. Please see further instructions on the form.
• All Other Service Component applicants must have their ASVAB raw scores converted to Air Force ASVAB scores and include them in a letter from either a Recruiter or MEPS Counselor.

NOTE:

• Failure to provide all the required documents will result in being disqualified.
• Applicants must sign NGB Form 34-1; failure to sign the form will result in being disqualified. Please ensure 34-1 reflects Tour Announcement number and current telephone number.
• If selected for the job, member must have a current passing fitness and an AGR qualified AF Form 422 Signed by the State Air Surgeon prior to being placed on AGR tour.