Recruiting and Onboarding Specialist

JLive; Northern (KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Jewish Senior Life (JSL) is seeking an experienced Recruiting and Onboarding Specialist to support timely hiring for our senior living communities. You will partner with hiring managers, manage job postings, screens, interviews, and ensure smooth onboarding.

This role focuses on pre-employment requirements, orientation, and accurate documentation, while tracking recruiting metrics and maintaining a positive candidate experience across multiple campuses.

Qualifications

• Bachelor's degree preferred; equivalent relevant experience may be considered.
• Minimum of two years of human resources, recruiting, or talent acquisition experience preferred.
• Experience with Paycom or a comparable HRIS/applicant tracking system preferred.
• Working knowledge of recruiting, interviewing, onboarding, and pre-employment screening practices.
• Strong communication, relationship-building, organizational, and time-management skills with the ability to manage multiple priorities.

Responsibilities

• Manages recruitment activities for assigned positions, including job postings, candidate sourcing, screening, interview coordination, and communication with candidates and hiring managers.
• Partners with hiring managers to understand staffing needs, support effective candidate selection, and maintain timely movement throughout the hiring process.
• Coordinates pre-employment and onboarding requirements, including required screenings, background checks, verifications, fingerprints, health-related clearances, and other applicable documentation.
• Maintains consistent communication with candidates and new hires from offer acceptance through completion of onboarding and orientation.
• Ensures new-hire records, forms, system entries, and required documentation are complete, accurate, timely, and maintained appropriately.
• Plans and facilitates new employee orientation and monitors completion of required onboarding activities.
• Represents JSL professionally with candidates and community partners and supports recruitment events, career fairs, and other talent outreach activities.
• Partners with the Human Resources team on department initiatives, employee engagement activities, and special projects as needed.

Skills

Recruiting

Onboarding

Communication

Organization

Time management

Education

Bachelor's degree preferred; equivalent experience considered

Tools

Paycom

Applicant Tracking System (ATS)

Job description

Job DetailsLevel: ExperiencedJewish Senior Life (JSL) senior communities flourish through deep, lasting connections. For decades, our dedicated staff and cherished residents have shaped a culture rooted in compassion, respect, and genuine care-making JSL not just a place to live or work, but a place to belong.

At JSL you are part of a warm and inviting community that provides support services and quality living to older adults. Our residents enjoy a full range of social and cultural programs and activities while flourishing in independent living, assisted living and memory care communities on two campuses in West Bloomfield and Oak Park.

The Recruiting and Onboarding Specialist manages recruitment and onboarding activities across JSL to support timely hiring and a positive candidate and new-hire experience. This role partners with hiring managers throughout the recruitment process, coordinates pre-employment requirements, facilitates new employee orientation, and ensures onboarding documentation and processes are completed accurately and consistently.

Essential Functions and Responsibilities:

• Manages recruitment activities for assigned positions, including job postings, candidate sourcing, screening, interview coordination, and communication with candidates and hiring managers.
• Partners with hiring managers to understand staffing needs, support effective candidate selection, and maintain timely movement throughout the hiring process.
• Coordinates pre-employment and onboarding requirements, including required screenings, background checks, verifications, fingerprints, health-related clearances, and other applicable documentation.
• Maintains consistent communication with candidates and new hires from offer acceptance through completion of onboarding and orientation.
• Ensures new-hire records, forms, system entries, and required documentation are complete, accurate, timely, and maintained appropriately.
• Plans and facilitates new employee orientation and monitors completion of required onboarding activities.
• Supports job description updates, recruitment advertising, employee referral tracking, and other recruiting initiatives designed to strengthen JSL's candidate pipeline.
• Maintains recruiting and onboarding data and provides reports on vacancies, hiring activity, time-to-fill, onboarding status, and other workforce metrics as requested.
• Represents JSL professionally with candidates and community partners and supports recruitment events, career fairs, and other talent outreach activities.
• Partners with the Human Resources team on department initiatives, employee engagement activities, and special projects as needed.
• Complies with JSL policies and procedures and applicable local, state, and federal requirements.
• Performs other duties as assigned.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred; equivalent relevant experience may be considered.
• Minimum of two years of human resources, recruiting, or talent acquisition experience preferred.
• Experience with Paycom or a comparable HRIS/applicant tracking system preferred.
• Working knowledge of recruiting, interviewing, onboarding, and pre-employment screening practices.
• Strong communication, relationship-building, organizational, and time-management skills with the ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel, and other systems used for recruiting, onboarding, reporting, and communication.
• Ability to work independently, exercise sound judgment, maintain confidentiality, and collaborate effectively with candidates, employees, hiring managers, and leadership.

Jewish Senior Life is an Equal Opportunity Employer. We are committed to providing a workplace free from discrimination and harassment. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law.