Recruiting Administrator

Haulotte North America; Virginia Beach (VA); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Vacation

Sick leave

401k

Long-Term Disability

Short-Term Disability

Life Insurance

Tuition Reimbursement

Job summary

Haulotte North America is seeking a proactive Recruiting Administrator to join our Human Resources team. This entry-level role supports the full recruitment lifecycle and HR admin functions, ensuring a positive experience for candidates and hiring managers.

You will manage descriptions, sourcing, interviewing, onboarding, background checks, I-9/E-Verify, and fleet/travel administration, with 1-2+ years recruiting experience preferred.

Qualifications

• Bachelor’s degree or equivalent work experience.
• 2+ years of full-cycle recruiting experience preferred.
• Strong verbal and written communication skills.
• Excellent interpersonal and organizational skills.
• Ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office and applicant tracking systems (ATS).
• Comfort working with systems related to travel, fleet, or vendor administration requirements.

Responsibilities

• Manage full-cycle recruitment from job descriptions to onboarding.
• Partner with department leaders to update job descriptions and specifications.
• Source candidates via ATS, databases, social media, and targeted outreach.
• Conduct virtual and in-person interviews to assess candidate skills and fit.
• Coordinate interviews, calendars, and collect hiring-manager feedback.
• Maintain candidate records and recruiting activity within ATS.
• Coordinate pre-employment requirements and onboarding activities.
• Support fleet, travel, and vendor administration as needed.

Skills

Communication skills

Organization

Multi-tasking

ATS familiarity

Education

Bachelor’s degree or equivalent

Tools

MS Office

ATS

Job description

We are seeking a proactive and organized Recruiting Administrator to join our Human Resources team. This position plays an important role in supporting the full recruitment lifecycle while ensuring a positive and efficient experience for candidates and hiring managers. This is an entry level position needing 1-2+ years of recruiting experience.

The Recruiting Administrator will manage recruiting activities from job description development and candidate sourcing through interviewing, pre-employment requirements, and onboarding. The position also supports key HR administrative functions, including employee travel and company fleet administration.

What You'll Do

• Manage the full-cycle recruitment process, including job descriptions, sourcing, screening, interviewing, candidate selection support, and onboarding.
• Partner with department leaders to develop and update job descriptions and job specifications.
• Source qualified candidates using applicant tracking systems, databases, social media, and targeted outreach.
• Conduct virtual and in-person interviews to assess candidate skills, experience, and overall alignment with the position and organization.
• Serve as the primary point of contact for candidates throughout the recruitment process and maintain consistent communication.
• Coordinate interviews, distribute calendars, and collect hiring-manager feedback.
• Maintain accurate candidate records, recruiting activity, and status information within Paycor Recruiting or a similar ATS
• Manage open job postings across the company website and external recruiting platforms.
• Track open requisitions and filled positions and prepare monthly recruiting metrics and reports.
• Coordinate pre-employment and new-hire requirements, including background checks, drug screens, Form I-9, and E-Verify
• Conduct and manage new-hire orientation and ensure required onboarding documentation is completed.
• Maintain new-hire and termination information within applicable company systems.
• Support HR documentation, recruiting initiatives, process improvements, and special projects.
• Support company fleet operations, including vehicle assignments, fuel cards, maintenance coordination, and vendor relationships.
• Ensure compliance with company policies related to fleet usage and travel expenses.

Why This Role?

This is an opportunity for a recruiting professional who enjoys owning the hiring process rather than simply coordinating it. You'll work directly with hiring managers across multiple departments, interact with candidates throughout the entire hiring lifecycle, and contribute to recruiting strategy, reporting, onboarding, and broader HR initiatives.

Qualifications

Education & Experience

Bachelor’s degreeor equivalent work experience

Entry level position - must possess the necessary skills and abilities

2+ years experience with full-cycle recruiting strongly preferred

Skills & Abilities

Strong verbal and written communication skills

Excellent interpersonal and organizational skills

Ability to manage multiple priorities and deadlines

Proficiency with Microsoft Office and applicant tracking systems (ATS)

Comfort working with systems related to travel, fleet, or vendor administration

Working knowledge of employment laws, recruiting best practices, and compliance requirements

Proactive, detail-oriented, and able to work independently

Why Join Us?

• Growth Opportunities:We offer continuous learning and development opportunities to help you grow in your career.
• Innovative Environment:Be part of a forward-thinking company that values innovation and excellence.
• Supportive Team:Work with a collaborative and supportive team that values your contributions.
• Competitive Benefits:Enjoy a comprehensive benefits package
• Salary Range: $65,000-$70,000
  • Medical
  • Dental
  • Vision
  • Vacation
  • Sick
  • 401k
  • Long-Term & Short-Term Disability
  • Life Insurance
  • Tuition Reimbursement
• **Haulotte US Inc is an EEO organization. **