Recruiting Administrator

Penske Automotive Group; Leander (TX); On-site; USD 45,000 - 55,000; Full time

Job summary

Texas Management Company is seeking a Recruiting Coordinator to support area recruiting activities and collaborate with the Area Recruiter to identify staffing needs and sourcing channels.

You will coordinate hiring events, schedule phone screens, and provide administrative support to the local recruiting team while promoting a positive company image and ensuring a smooth candidate experience.

Qualifications

• High school diploma or equivalent with 1–3 years related experience.
• HRIS/ATS proficiency (prefer ADP Recruiting Management).
• Ability to work autonomously with minimal supervision.

Responsibilities

• Provide administrative support to Area Recruiter.
• Coordinate on-site hiring events and career fairs.
• Screen candidates and review resumes for entry-level to mid-level positions.
• Schedule phone screens for recruiters and coordinate candidate communications.
• Mine prospective candidates and source for core positions and hard-to-fill roles.
• Prepare staffing metrics reports and maintain candidate follow-up.

Skills

Positive attitude

Communication skills

Multi-tasking

MS Office

Presentation skills

Detail orientation

HRIS/ATS

Education

High school diploma

Associate's degree preferred

Tools

ADP Recruiting Management

Microsoft Office

Job description

Through a variety of methods, the Recruiting Coordinator is expected to support and enhance area recruiting activities. The Recruiting Coordinator will work closely with Area Recruiter to identify staffing needs and deficits, and address those needs through mining prospective candidates, coordinating hiring events and career fairs, scheduling phone screens for Area Recruiter and providing additional administrative support to the local recruiting team.

• Provide administrative support to Area Recruiter.
• Facilitate reporting requirements for staffing-related activities for Area Recruiter and HR teams as needed.
• Proactively source candidates for core positions (Sales Consultants, Service Advisors, Technicians) and for hard-to fill positions as determined and communicated by Area Recruiter.
• Schedule phone screens for Recruiter core positions as listed above.
• Coordinate on-site hiring events.
• Provide follow-up to candidates as required.
• Review resumes and phone screen quality applicants for entry-level, high volume positions while promoting a positive company image and determining the candidates potential to fit within the requirements of the role.
• Coordinate on site meetings for dealership staff at technical schools and other venues to drive quality applicant traffic for Sales, Management, Technician, and other dealership positions.
• Identify and engage new sources of applicants through research and networking.
• Compile and submit various staffing metrics reports.
• Offer support to all recruiting efforts within designated area.
• Assist in acquisitions and staffing of new dealerships within designated area.
• Other duties as assigned by Regional Lead Recruiter and local Area Recruiter.
• Recruiting Coordinator will report to Regional Lead Recruiter while taking daily activity requirements from local Area Recruiter.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EEO Statement
The Company is committed to hiring a diverse and qualified workforce. We will not consider any characteristic or category protected by state or federal law in hiring or employment decisions, including but not limited to race, national origin, color, religion, sex, sexual orientation, gender identity, disability, age, status as a parent, or genetic information.

Requirements

• Positive, professional and approachable attitude with ability to get along with others
• Outstanding communication skills, with the ability to interact with all levels of staff
• Expert multi-tasker and with the ability to prioritize accordingly
• Must be proficient dealing with fast-paced, rapidly changing and often ambiguous environments; be organized and have a commitment to details
• Organized and goal-oriented professional with ability to use strong analytical skills, knowledge of office administrative procedures and strong background in office management
• Sound judgment and critical thinking skills and the ability to maintain confidential information
• Self-motivated and the ability to work independently with little or no supervision Strong working knowledge of Microsoft Office Suite (Word, Power Point, Excel, and Outlook)
• Ability to prepare presentations and general correspondence

Work Environment/Physical Demands
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions in an office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet. While performing the duties of this job, employees are regularly required to:

• sit, walk and stand
• use hands repetitively to operate standard office equipment
• reach with hands and arms
• lift up to 25 pounds

Position Type/Expected Hours of Work

Typically Mon-Fri, but may work evenings or weekends as required.

Required Education and Experience
High school diploma or equivalent and 1 to 3 years related experience or equivalent combination of education and experience. HRIS acumen with a track record of understanding/utilizing an ATS system, preferably ADP Recruiting Management. The ability to work effectively autonomously, with little oversight.

Preferred Education and Experience
Associate's degree (A.A.) or equivalent

Safety Sensitive Position

No

Dealership Name

Texas Management Company

Internal Job ID

Recruiting Coordinator-783003

Area of Interest

Administrative

Position Type

Full-time