HR Recruiter & Executive Support Coordinator

Rick Case Automotive; Duluth (GA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401K

Paid vacation

Job summary

Rick Case Automotive Group is seeking a highly organized HR Recruiter & Executive Support Coordinator to support our multi-location dealership group. This role manages full-cycle recruiting, onboarding across locations, and HR duties while providing executive support.

The ideal candidate will navigate ADP Workforce Now, maintain confidential records, coordinate interviews and company events, and partner with managers to meet staffing needs.

Qualifications

• Experience in recruiting, talent acquisition, or HR roles.
• Experience managing full-cycle recruiting across multiple locations.
• Knowledge of onboarding, employee records, FMLA, and HR administration.
• Experience supporting multi-site operations is a plus.
• Familiarity with employment laws and HR documentation requirements.

Responsibilities

• Manage full-cycle recruiting for multiple dealership locations.
• Coordinate onboarding, leave administration, and HR tasks.
• Provide executive support and prepare reports and events.
• Maintain accurate employee records in ADP and HR systems.

Skills

Recruiting

ADP Workforce Now

Onboarding

HR Administration

Executive Support

Communication

Tools

ADP Workforce Now

Microsoft Office

Job description

Our mission is to be a recognized leader in the automotive industry by challenging ourselves to meet the highest standards of quality, innovation, integrity, and customer satisfaction. Over the last 63 years, we’ve established a reputation of success, respect, and integrity with both our customers and employees.

At the Rick Case Automotive Group, we believe our employees deserve a different type of employment experience. We provide you with the tools, training and support you need to grow your career. Our dealerships are some of the top volume dealerships in the area and we’re continuing to grow and expand locations. With the support of a tenured management staff and ongoing expansion, we provide you with the opportunity to advance your career and succeed in your professional endeavors.

About the Role

We are seeking a highly organized, proactive, and detail-oriented HR Recruiter & Executive Support Coordinator to support our growing, multi-location automotive dealership group. This position is responsible for managing recruiting and hiring activities across multiple dealership locations, coordinating new-hire onboarding, assisting with employee leave administration and other HR functions, and providing administrative support to executive leadership. The ideal candidate is a people-oriented professional who can manage the full recruiting process, maintain accurate employee records, navigate ADP Workforce Now, and assist with company events, special projects, and executive priorities as needed. Experience with ADP Workforce Now is strongly preferred.

Key Responsibilities Recruiting & Talent Acquisition

• Manage the full-cycle recruiting process for multiple dealership locations, from job postings through candidate selection and hiring.
• Partner with dealership managers to identify staffing needs and develop effective recruiting strategies.
• Post job openings on Indeed and other recruiting platforms.
• Review resumes, screen applicants, conduct initial interviews, and coordinate interviews with hiring managers.
• Maintain communication with candidates throughout the hiring process and provide timely updates.
• Build and maintain a pipeline of qualified candidates for current and future openings.
• Coordinate pre-employment requirements, including background checks and other applicable screenings.
• Track recruiting activity, open positions, candidate progress, and hiring metrics.
• Help improve recruiting processes to attract and retain qualified employees.

Onboarding & Human Resources Administration

• Coordinate new-hire onboarding, orientation, employment paperwork, and offboarding processes.
• Enter and maintain employee information in ADP Workforce Now and ensure employee records are accurate and up to date.
• Administer employee leave requests, including FMLA and other applicable leaves of absence, ensuring proper documentation, tracking, and communication.
• Assist with benefits administration and respond to general employee questions regarding HR processes.
• Support employee relations, performance documentation, HR policies, and general personnel matters.
• Maintain confidential employee files and HR documentation.
• Monitor required training, certifications, and important HR deadlines.
• Assist with payroll and timekeeping coordination as needed.
• Support consistent HR procedures and communication across all dealership locations.
• Help maintain employee handbooks, HR policies, and internal procedures.

Executive & Administrative Support

• Provide administrative and organizational support to executive leadership as needed.
• Assist with planning and coordinating company events, employee gatherings, leadership meetings, and special projects.
• Coordinate event logistics, including venues, catering, vendors, invitations, and communications.
• Prepare reports, presentations, meeting materials, and other documents as requested.
• Assist with scheduling, project coordination, follow-ups, and other executive priorities.
• Handle confidential employee, business, and executive information with professionalism and discretion.
• Take on additional administrative assignments and projects as business needs evolve.

Qualifications

• Previous experience in recruiting, talent acquisition, human resources, or a similar role.
• Experience managing full-cycle recruiting and coordinating multiple open positions.
• Experience with ADP Workforce Now is strongly preferred.
• Knowledge of onboarding, employee records, FMLA, and general HR administrative processes.
• Experience supporting multiple locations or working in a multi-site organization is a plus.
• Familiarity with applicable employment laws and HR documentation requirements.
• Strong organizational skills, attention to detail, and the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Outlook, Word, and Excel.
• Ability to work independently, take initiative, and follow through on assignments.
• Professional demeanor and the ability to work effectively with employees, dealership managers, candidates, and executive leadership.
• Flexibility to balance recruiting responsibilities with HR administration and executive support.

Ideal Candidate

The ideal candidate is personable, resourceful, organized, and comfortable wearing multiple hats. They enjoy connecting with candidates, building relationships with hiring managers, and keeping the hiring process moving efficiently. They are equally comfortable managing onboarding paperwork, assisting with leave administration, working in ADP Workforce Now, and coordinating executive projects and company events. We are looking for someone who takes ownership of their responsibilities, anticipates needs, maintains confidentiality, and contributes to a positive employee and candidate experience across our dealership group.

What We Offer

• Team environment - everyone here wants and encourages others to succeed!
• Great benefits package includes medical, dental, vision, 401K and paid vacation!
• A company that is truly concerned about your growth and development
• Customer satisfaction is extremely important to us and it shows!

Schedule

• 8 hour shift
• Day shift
• Monday to Friday

Benefits

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person