Recruiting Administrative Assistant

Consilio LLC; United States; On-site; USD 42,000 - 54,000; Full time

Job summary

Consilio LLC in the United States is seeking a Recruiting Administrative Assistant to support the Talent Acquisition team. You will manage administrative tasks across the recruiting lifecycle, maintain the ATS, update job sheets, and ensure data integrity while handling confidential information.

The role requires tech-savvy, highly organized individuals who can thrive in a fast-paced hiring environment and coordinate candidate communications, post openings, generate reports, and assist with

Qualifications

• 1–3 years of administrative or recruiting support experience.
• Hands-on experience with an ATS, preferably Bullhorn or similar.
• Strong attention to detail and data accuracy.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to handle sensitive and confidential information.

Responsibilities

• Maintain and update candidate records in the ATS.
• Accurately update and manage job sheets with current details.
• Post job openings across platforms and track activity.
• Assist recruiters with scheduling interviews and candidate communications.
• Review and organize resumes within the ATS.
• Ensure data integrity across recruiting systems and reports.
• Generate recruiting reports and track hiring metrics.
• Support onboarding documentation and pre-employment processes.
• Communicate professionally with candidates and internal stakeholders.
• Perform general administrative duties to support the recruiting team.

Skills

ATS experience

Excel

Word

Outlook

Attention to detail

Communication

Time management

Data accuracy

Confidentiality

Tools

Bullhorn

Job description

Overview

We are seeking a detail-oriented and organized Recruiting Administrative Assistant to support our Talent Acquisition team. This role is responsible for managing administrative tasks throughout the recruiting lifecycle, including maintaining applicant tracking systems (ATS), updating job sheets, and ensuring accurate and timely data management. The ideal candidate is tech-savvy, highly organized, and comfortable working in a fast-paced hiring environment.

Responsibilities

• *Maintain and update candidate records in the Applicant Tracking System (ATS) (e.g., Bullhorn or similar platforms)
• *Accurately update and manage job sheets, ensuring all job details, statuses, and candidate activities are current
• *Post job openings across various platforms and track application activity
• *Assist recruiters with scheduling interviews and coordinating candidate communications
• *Review and organize resumes and application materials within the ATS
• *Ensure data integrity and consistency across recruiting systems and reports
• *Generate recruiting reports and assist with tracking key hiring metrics
• *Support onboarding documentation and pre-employment processes as needed
• *Communicate professionally with candidates and internal stakeholders
• *Perform general administrative duties to support the recruiting team

Qualifications

• *1 –3 years of administrative or recruiting support experience
• *Hands-on experience with an Applicant Tracking System (ATS), preferably Bullhorn or similar
• *Strong attention to detail and data accuracy
• *Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• *Excellent organizational and time management skills
• *Strong written and verbal communication abilities
• *Ability to handle sensitive and confidential information

Preferred Qualifications

• *Experience in staffing, recruiting, or HR environments
• *Familiarity with recruiting databases
• *Ability to multitask and prioritize in a high-volume recruiting setting

Key Competencies

• *Detail-oriented and process-driven
• *Strong problem-solving skills
• *Ability to work independently and as part of a team
• *Adaptability in a fast-paced environment
• *High level of professionalism and discretion

Consilio’s True North Values

• ExcellenceWe strive to make every client our advocate
• PassionWe DO because we CARE
• CollaborationWe win together through teamwork and communication
• AgilityWe flex, adapt and embrace change
• PeopleWe value, respect and invest in our teammates
• VisionWe create clarity of purpose and a clear path forward

Consilio, LLC isan EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

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