Recruiting Admin - Entry Level

Mid West Hose And Specialty Inc; United States; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) with company match

Medical, Dental & Vision Insurance

Company-paid Life and Disability

Paid Holidays

3 weeks Paid Vacation

Casual work environment

Excellent work/life balance

Career advancement opportunities

Professional development

Job summary

Midwest Hose & Specialty is seeking a Recruiting Administrator to join our Human Resources team. This full-time role supports the recruiting process from application through onboarding, ensuring an exceptional experience for candidates and hiring managers.

You will coordinate interviews, manage Paycom data, post openings, assist with onboarding, and maintain confidentiality across multiple company locations. Strong communication and organizational skills are essential for success in this role.

Qualifications

• Excellent written and verbal communication skills.
• Strong customer service mindset with a positive candidate experience.
• Exceptional organizational and time management abilities.
• Ability to handle multiple priorities with accuracy and confidentiality.

Responsibilities

• Serve as primary contact for applicants throughout the hiring process.
• Coordinate interviews between candidates and hiring managers across locations.
• Maintain applicant information in Paycom and post/update job openings.
• Assist recruiters with onboarding, offers, and new hire paperwork.
• Monitor recruiting inboxes and respond promptly to inquiries.

Skills

Communication

Customer service

Organizational skills

Time management

Attention to detail

Confidentiality

Microsoft Office

Education

High school diploma or GED

Associate's or Bachelor's degree in HR/Business

Tools

Paycom

Microsoft Word

Excel

Outlook

Job description

Midwest Hose & Specialty is seeking a highly organized and customer-focused Recruiting Administrator to join our Human Resources team. This full-time position plays a critical role in supporting the recruiting process by ensuring an exceptional experience for candidates and hiring managers from application through onboarding.The Recruiting Administrator will manage recruiting administration, coordinate interviews, communicate with applicants, maintain applicant tracking systems, assist with onboarding, and ensure recruiting activities are completed efficiently and accurately. This role is ideal for someone who enjoys building relationships, staying organized, and helping candidates navigate every step of the hiring process.Primary ResponsibilitiesServe as the primary point of contact for applicants throughout the hiring processCommunicate with candidates regarding application status, interview scheduling, and onboarding requirementsCoordinate interviews between candidates and hiring managers across multiple company locationsManage and maintain applicant information within the Applicant Tracking System, Paycom.Post and update job openings on recruiting platforms and company career pagesAssist recruiters and hiring managers with administrative recruiting tasksPrepare offer letters, hiring documents, and onboarding paperworkCoordinate pre-employment requirements including background checks, drug screens, and employment verificationsEnsure all candidate records remain accurate, organized, and confidentialMonitor recruiting inboxes and respond promptly to candidate inquiriesSupport recruiting initiatives, hiring events, and other HR projects as neededMaintain professionalism while delivering outstanding customer service to both candidates and internal teamsAssist with additional Human Resources administrative responsibilities as assignedAbout Midwest Hose & SpecialtyMidwest Hose is one of the largest hose and fitting wholesale distributors in North America. Since opening our doors in 1983, we've continued to grow by investing in our people and providing exceptional service to our customers.We believe our employees are the foundation of our success and offer opportunities for career growth, advancement, and professional development within our organization.BenefitsCompetitive compensation401(k) with company matchMedical, Dental & Vision InsuranceCompany-paid Life and Disability InsurancePaid HolidaysThree weeks Paid VacationCasual work environmentExcellent work/life balanceCareer advancement opportunitiesProfessional developmentQualificationsExcellent written and verbal communication skillsStrong customer service mindset with a passion for creating a positive candidate experienceExceptional organizational and time management skillsHigh attention to detail and accuracyAbility to prioritize multiple projects in a fast-paced environmentAbility to maintain confidentiality with sensitive informationPositive, professional, and team-oriented attitudeStrong computer skills including Microsoft Word, Excel, Outlook, and applicant tracking systemsExperience with Paycom is preferred but not requiredEducation & ExperienceHigh school diploma or GED requiredAssociate's or Bachelor's degree in Human Resources, Business, or related field preferred2+ office administration experience preferred.Experience supporting recruiting or onboarding activities is highly desirableExperience working with multi-state hiring practices is a plus