Recruiting Admin - Entry Level

Midwest Hose & Specialty; Oklahoma City (OK); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

Competitive compensation

401(k) with company match

Medical, Dental & Vision Insurance

Life and Disability Insurance

Paid Holidays

Three weeks Paid Vacation

Casual work environment

Excellent work/life balance

Career advancement opportunities

Professional development

Job summary

Midwest Hose & Specialty is seeking a Recruiting Administrator to join our HR team in Oklahoma City. This full-time role supports the recruiting process from application through onboarding, ensuring a positive candidate experience and smooth coordination with hiring managers.

Responsibilities include coordinating interviews, maintaining applicant data in Paycom, posting openings, preparing offer letters, and handling background checks.

Qualifications

• High school diploma or GED required.

Responsibilities

• Serve as the primary point of contact for applicants throughout the hiring process.

Skills

Communication skills

Customer service

Organizational skills

Time management

Attention to detail

Confidentiality

Team player

Education

High school diploma or GED

Associate's or Bachelor's degree preferred

Tools

Paycom

Microsoft Word

Excel

Outlook

Job description

Job Details

Level: Entry
Job Location: Oklahoma City OK - OKC, OK 73129
Position Type: Full-Time/Part-Time
Education Level: High School
Salary Range: $18.00 - $21.00 Hourly
Travel Percentage: None
Job Shift: Day

Midwest Hose & Specialty is seeking a highly organized and customer-focused Recruiting Administrator to join our Human Resources team. This full-time position plays a critical role in supporting the recruiting process by ensuring an exceptional experience for candidates and hiring managers from application through onboarding.

The Recruiting Administrator will manage recruiting administration, coordinate interviews, communicate with applicants, maintain applicant tracking systems, assist with onboarding, and ensure recruiting activities are completed efficiently and accurately. This role is ideal for someone who enjoys building relationships, staying organized, and helping candidates navigate every step of the hiring process.

Primary Responsibilities

• Serve as the primary point of contact for applicants throughout the hiring process
• Communicate with candidates regarding application status, interview scheduling, and onboarding requirements
• Coordinate interviews between candidates and hiring managers across multiple company locations
• Manage and maintain applicant information within the Applicant Tracking System, Paycom.
• Post and update job openings on recruiting platforms and company career pages
• Assist recruiters and hiring managers with administrative recruiting tasks
• Prepare offer letters, hiring documents, and onboarding paperwork
• Coordinate pre-employment requirements including background checks, drug screens, and employment verifications
• Ensure all candidate records remain accurate, organized, and confidential
• Monitor recruiting inboxes and respond promptly to candidate inquiries
• Support recruiting initiatives, hiring events, and other HR projects as needed
• Maintain professionalism while delivering outstanding customer service to both candidates and internal teams
• Assist with additional Human Resources administrative responsibilities as assigned

About Midwest Hose & Specialty

Midwest Hose is one of the largest hose and fitting wholesale distributors in North America. Since opening our doors in 1983, we've continued to grow by investing in our people and providing exceptional service to our customers.

We believe our employees are the foundation of our success and offer opportunities for career growth, advancement, and professional development within our organization.

Benefits

• Competitive compensation
• 401(k) with company match
• Medical, Dental & Vision Insurance
• Company-paid Life and Disability Insurance
• Paid Holidays
• Three weeks Paid Vacation
• Casual work environment
• Excellent work/life balance
• Career advancement opportunities
• Professional development

Qualifications

• Excellent written and verbal communication skills
• Strong customer service mindset with a passion for creating a positive candidate experience
• Exceptional organizational and time management skills
• High attention to detail and accuracy
• Ability to prioritize multiple projects in a fast-paced environment
• Ability to maintain confidentiality with sensitive information
• Positive, professional, and team-oriented attitude
• Strong computer skills including Microsoft Word, Excel, Outlook, and applicant tracking systems
• Experience with Paycom is preferred but not required

Education & Experience

• High school diploma or GED required
• Associate's or Bachelor's degree in Human Resources, Business, or related field preferred
• 2+ office administration experience preferred.
• Experience supporting recruiting or onboarding activities is highly desirable
• Experience working with multi-state hiring practices is a plus