Recruiter Specialist

Santa Rosa Community Health; Santa Rosa (CA); On-site; USD 72,000 - 89,000; Full time

Job summary

Santa Rosa Community Health in California seeks a Recruiter Specialist to manage full-cycle recruitment for frontline clinical and non-clinical roles. You will source candidates, screen applicants, coordinate interviews, and partner with hiring managers to fill priority positions.

You will also coordinate pre-onboarding requirements, onboarding activities, and new-hire orientation, ensuring a smooth transition from offer to day one.

Qualifications

• Education: High School Diploma or equivalent required.
• Associate or Bachelor's degree, HR certification, or equivalent experience preferred.
• Minimum two years in staffing, talent acquisition, or full-cycle recruitment.
• Experience with ATS/HRIS and recruitment technologies preferred.
• Experience coordinating onboarding and new-hire processes.
• Healthcare recruitment experience preferred.
• Strong knowledge of onboarding and pre-employment processes.
• Excellent written, verbal, and interpersonal communication.

Responsibilities

• Manage full-cycle recruitment for assigned positions.
• Partner with hiring managers to understand objectives, plans, and needs.
• Develop and execute recruitment plans with timelines and sourcing strategies.
• Source candidates through colleges, publications, fairs, referrals and other channels.
• Coordinate interviews and provide timely updates to candidates.
• Administer skill-based testing as needed.
• Prepare and distribute offer letters and onboarding documents.
• Coordinate onboarding, background checks, E-Verify, and orientation.
• Maintain ATS and recruitment data; identify process improvements.
• Ensure compliance with employment laws and organizational policies.

Skills

Full-cycle recruitment

Onboarding coordination

Candidate sourcing

Interview coordination

Communication skills

Education

High School diploma or equivalent

Associate or Bachelor's degree / HR certification

Tools

ATS

HRIS

Microsoft Office

Job description

POSITION TITLE: Recruiter SpecialistREPORTS TO (TITLE): Clinician RecruiterSALARY RANGE: $72,384 - $88,900 DOEJob Summary:This position reports to the Clinician Recruiter and manages assigned recruitment requisitions and hiring requests. The Recruiter is responsible for coordinating and managing full-cycle recruitment for front line clinical and non-clinical positions as identified by HR Management, while supporting a consistent, efficient, and positive hiring experience for all candidates. Responsibilities include sourcing candidates, screening applicants, coordinating interviews, partnering with hiring managers throughout the selection process, and assisting with hiring decisions.The Recruiter also coordinates pre-onboarding requirements and onboarding activities for all new employees and facilitates new-hire orientation. This position serves as a key connection between recruitment and onboarding, ensuring a smooth transition from offer acceptance through an employee's first day. Success in this role requires professionalism in written and verbal communication, strong organizational skills, accuracy, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.Specific Tasks/Duties Include:Recruitment and Talent AcquisitionManage full-cycle recruitment for assigned positions.Partner with hiring managers and key stakeholders to gain a clear understanding of strategic objectives, hiring needs, workforce plans, and priority positions.Develop and execute recruitment plans, including timelines, deliverables, and sourcing strategies.Assist in posting positions internally in compliance with Collective Bargaining Agreement requirements and externally through appropriate recruitment sources.Source candidates through colleges, universities, trade associations, publications, career fairs, employee referrals, and other creative recruiting channels.Manage and coordinate the organization's college recruitment and internship programs.Screen internal and external applicants against position qualifications and recommend qualified candidates for interviews.Communicate with candidates throughout the recruitment process and provide timely updates regarding recruitment and selection activities.Partner with hiring managers to identify and select the most qualified candidates.Administer skill-based testing as needed.Offer Management and Employee TransactionsPrepare and distribute offer letters, internal change-of-employment letters, and candidate disposition communications through the applicant tracking system.Process employee referral bonuses for identified positions.Process Personnel Action Forms (PAFs) in Paycom for internal employee position changes.Provide required hiring information to the Credentialing Department to support onboarding activities.Onboarding and New Hire ExperienceCoordinate onboarding activities for all new employees, including non-provider employees and providers recruited through the Clinician Recruiter.Serve as the primary Human Resources onboarding contact from accepted offer through completion of the onboarding process.Initiate, monitor, and track electronic onboarding requirements.Follow up with all new hires regarding outstanding documentation and onboarding requirements.Coordinate pre-employment requirements, including background checks, E-Verify, occupational health clearance, and other required pre-employment activities for all new hires.Facilitate new-hire orientation and support a positive onboarding experience for all new employees.Recruitment Operations and AdministrationMaintain the organization's applicant tracking system and recruitment databases.Coordinate the creation of new job descriptions and maintain and update existing job descriptions.Maintain the Recruitment Manager Toolkit and develop new recruitment resources as requested by the Clinician Recruiter and/or Leadership Team.Maintain and update recruitment-related documents, spreadsheets, reports, and databases.Identify opportunities to streamline, standardize, and improve recruitment and onboarding processes, including utilization of available HR technology.Perform other duties as assigned.Compliance and Customer ServiceEnsure compliance with employment laws, organizational policies, and Collective Bargaining Agreement requirements throughout the hiring process.Provide courteous, professional, and timely customer service to employees, applicants, hiring managers, and other stakeholders.Maintain confidentiality of sensitive applicant and employee information.Minimum Qualifications:Education:High School Diploma or equivalent required.Associate degree, Bachelor's degree, Human Resources certification, or equivalent combination of education and experience strongly preferred.SRCH is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.Experience:Minimum two (2) years of experience in a staffing, talent acquisition, or full-cycle recruitment role required.Prior experience coordinating or administering employee onboarding and new-hire processes required.Experience utilizing an Applicant Tracking System (ATS), Human Resources Information System (HRIS), and other recruitment technologies preferred.Demonstrated experience sourcing and screening candidates, managing applicant pipelines, coordinating hiring activities, and partnering directly with hiring managers.Experience facilitating new-hire orientation strongly preferred.Experience recruiting within healthcare or another high-volume, multi-position environment preferred.An equivalent combination of education, training, and Human Resources experience that provides the knowledge and skills necessary to successfully perform the position may be considered.Knowledge and Skills:Strong knowledge of full-cycle recruitment practices, including sourcing, candidate screening, applicant management, interview coordination, offer processing, and candidate communication.Strong working knowledge of onboarding and pre-employment processes, including background screening, employment eligibility verification, new-hire documentation, and related compliance requirements.Ability to facilitate engaging and professional new-hire orientation sessions.Knowledge of employment law and recruitment resources.Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.Excellent written, verbal, and interpersonal communication skills.Demonstrated attention to detail and accuracy.Excellent organization, time management, prioritization, and follow-up skills.Demonstrated ability to manage multiple projects and competing priorities simultaneously.Ability to work independently while maintaining a high sense of urgency and accountability.Demonstrated ownership, initiative, and follow-through in driving recruitment and onboarding activities to completion.Self-directed and resourceful, with the ability to identify issues, solve routine problems, establish priorities, and move work forward with limited supervision.Outstanding customer service skills and the ability to work effectively with individuals from diverse educational, cultural, ethnic, and economic backgrounds.Ability to maintain strict confidentiality regarding sensitive employee and organizational information.Excellent judgment, critical-thinking, and problem-solving skills.Proven ability to lead by example and foster positive mentoring relationships.Physical Requirements:While performing the duties of this job, this position is frequently required to do the following:Use standard office equipment and access, input, and retrieve information from a computer.Use a computer keyboard with manual and finger dexterity sufficient to perform repetitive tasks for extended periods.Perform complex mental functions and basic mathematical calculations.Interpret complex laws, regulations, policies, and procedures.Collect, analyze, and interpret data and information.Give and follow verbal and written instructions with attention to detail and accuracy.Communicate effectively in person, by telephone, and electronically with a diverse population.See details of objects at close range.Coordinate multiple tasks simultaneously.Reach forward, upward, downward, and laterally.Sit or stand for periods of at least one hour at a time and move about the work area throughout the day.Lift up to twenty (20) pounds.SRCH provides reasonable accommodation for individuals with a physical or mental disability to apply for jobs and to perform the essential functions of their jobs unless it would cause an undue hardship.