Recruiter Coordinator

00001 Kelly Services, Inc; United States; On-site; USD 30,000 - 39,000; Full time

Job summary

Kelly Services in the United States is hiring a Recruiter Coordinator to support recruiters with candidate onboarding, recruitment administration, and reporting across multiple client locations.

You will communicate with candidates about offers, background checks, onboarding requirements, start dates, and next steps, while maintaining accurate candidate records in Workday.

Base pay ranges from $21.45 to $28.61 per hour, with final compensation based on experience and geographic location.

Qualifications

• Experience in recruiting coordination, HR, staffing, or administrative support.
• Experience with applicant tracking systems (ATS).
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Detail-oriented with strong documentation and reporting capabilities.
• Proficiency with Microsoft Office Suite, including Excel, Outlook, and Teams.
• Ability to maintain confidentiality and handle sensitive information professionally.

Responsibilities

• Support recruiters with candidate onboarding, recruitment administration, and reporting across multiple client locations.
• Communicate with candidates regarding offers, background checks, drug screens, onboarding requirements, start dates, and next steps.
• Launch and monitor pre-employment requirements; follow up on outstanding items and document candidate dispositions.
• Maintain accurate candidate records in Workday, including offers, interview guides, chain-of-custody documents, and onboarding documentation.
• Schedule New Hire Orientation, distribute required information, and conduct confirmation calls for upcoming starts.
• Prepare and maintain daily, weekly, and monthly Excel reports covering orientations, offers, openings, declines, starts, and recruiting activity.
• Reconcile data, follow up on discrepancies or delays, protect confidential information, and escalated issues as needed.

Skills

Recruiting coordination

HR experience

ATS experience

Organizational skills

Communication skills

Documentation & reporting

MS Office

Tools

Applicant Tracking System (ATS)

Job description

Together we change lives.

Kelly is a team of experts driven by our belief that the impact of the right person in the right job is limitless.

No matter where you are in your career journey you can apply your knowledge and passion to move people, organizations, and communities forward. You'll have opportunities to grow your expertise and capabilities, both professionally and personally. As a team we celebrate inclusion, caring and collaboration. As a company we value your contribution, we work with integrity, and we always put people first - so your impact really will change lives.

The Recruiter Coordinator is accountable for:

• Support recruiters with candidate onboarding, recruitment administration, and reporting across multiple client locations
• Communicate with candidates regarding offers, background checks, drug screens, onboarding requirements, start dates, and next steps
• Launch and monitor pre-employment requirements; follow up on outstanding items and document candidate dispositions
• Maintain accurate candidate records in Workday, including offers, interview guides, chain-of-custody documents, and onboarding documentation.
• Schedule New Hire Orientation, distribute required information, and conduct confirmation calls for upcoming starts
• Prepare and maintain daily, weekly, and monthly Excel reports covering orientations, offers, openings, declines, starts, and recruiting activity
• Reconcile data, follow up on discrepancies or delays, protect confidential information, and escalated issues as needed

Essential Skills, Knowledge & Experiences:

• Previous experience in recruiting coordination, human resources, staffing, or administrative support
• Experience working with applicant tracking systems (ATS)
• Strong organizational skills with the ability to manage multiple priorities
• Excellent verbal and written communication skills
• Detail-oriented with strong documentation and reporting capabilities
• Proficiency with Microsoft Office Suite, including Excel, Outlook, and Teams
• Ability to maintain confidentiality and handle sensitive information professionally

The annual base pay for this position is listed below. Final compensation will be based on experience and may vary by geographic location.

$21.45 - $28.61

Total compensation package including benefits as applicable to the position - understanding that each person has unique professional and personal needs focused on your total well-being. Explore our range of benefits at: Kelly Services | People Regular Staff

Kelly is an equal opportunity employer committed to employing a diverse, equitable and inclusive workforce, including, but not limited to, race, gender, individuals with disabilities, protected veterans, sexual orientation, and gender identity. Equal Employment Opportunity is The Law.