Recruiter Assistant | Level II [AQ-21327]

Aquent; Hartford (CT); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Subsidized health

Vision plan

Dental plan

Paid sick leave

401(k) match

Training resources (Aquent Gymnasium)

Job summary

Aquent seeks a Talent Acquisition Coordinator to orchestrate a smooth interview process, acting as the first point of contact for candidates and visitors. You’ll support recruiters and hiring managers by scheduling, coordinating, and communicating across teams to ensure a positive candidate journey.

Ideal candidates have a year of coordinating experience, strong Outlook and Excel skills, and a professional demeanor suitable for a corporate environment.

Qualifications

• High School diploma or equivalent.
• 1 year coordinating appointments, interviews, or meetings.
• Proficiency with Microsoft Outlook for calendar management.
• Basic Excel skills for navigating spreadsheets and data formatting.
• Demonstrated attention to detail and strong organizational skills.
• Ability to multitask and manage competing priorities.
• Strong verbal and written communication in a professional office setting.

Responsibilities

• Coordinate and schedule a high volume of interviews for internal and external candidates, ensuring a positive experience.
• Serve as the primary contact for visitors and new hires, creating a welcoming impression.
• Monitor and respond to inquiries across shared email inboxes.
• Collaborate with assistants and hiring teams to align schedules and ensure manager availability for interviews.
• Manage a high-volume workload in a fast-paced environment with attention to detail.
• Prioritize scheduling requests and deadlines effectively.

Skills

Interview scheduling

Calendar management

Microsoft Outlook

Microsoft Excel

Communication skills

Multitasking

Education

High School diploma

College degree (nice-to-have)

Tools

Workday

ATS systems

Job description

Aquent is proud to partner with a leading organization at the forefront of innovation, dedicated to delivering exceptional service and making a significant impact across its industry. This dynamic and forward-thinking environment offers visionary talent the opportunity to drive success and foster growth, contributing to a mission that truly matters.

Are you a master of organization with a passion for creating seamless experiences? We’re seeking a highly motivated Talent Acquisition Coordinator to become the cornerstone of our hiring process. In this pivotal role, you won’t just be scheduling interviews; you’ll be shaping the first impressions for our future talent, ensuring a positive journey for every candidate, and empowering our recruiters and hiring managers to build exceptional teams. Your meticulous coordination and warm professionalism will directly contribute to our ability to attract and secure the best talent, making a tangible impact on our organizational growth and success.

What You’ll Do

• Coordinate and schedule a high volume of interviews for internal and external candidates, ensuring a positive and seamless experience.
• Serve as the primary point of contact for all visitors and new hires, creating a professional, welcoming, and positive first impression.
• Monitor and manage various shared email inboxes, responding to inquiries and facilitating communication.
• Collaborate with administrative assistants and hiring teams to align schedules and ensure manager availability for interviews, including mid-level roles.
• Manage a high-volume workload in a fast-paced environment, demonstrating exceptional attention to detail.
• Prioritize multiple scheduling requests and deadlines effectively, showcasing strong organizational and time management skills.
• Interact with candidates and stakeholders professionally via phone, email, and virtual platforms.
• Provide essential administrative support across various talent acquisition initiatives as needed.

What You’ll Bring

Must-Have Qualifications

• High School degree.
• One year of related work experience, specifically coordinating and scheduling appointments, interviews, meetings, or similar activities.
• Proficiency with Microsoft Outlook for calendar management and communication.
• Basic Microsoft Excel skills, including navigating spreadsheets and formatting data.
• Demonstrated detail-orientation and strong organizational skills.
• Ability to effectively multitask and manage competing priorities.
• Proven verbal and written communication skills.
• A professional demeanor with experience working in a corporate or professional office environment.

Nice-to-Have Qualifications

• College degree.
• Two years of experience in a Customer Service or Talent Acquisition environment.
• Experience with Workday or other applicant tracking/HCM systems.
• Ability to operate effectively in an environment with high volume, ambiguity, and change.
• Experience working within a large, complex organization.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.