Recreation Specialist - Special Events

City of Pearland, TX; Pearland (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

City of Pearland, TX seeks a Recreation Specialist - Events to create, organize, and oversee events and activities for the community. The role includes marketing, volunteer recruitment and training, and managing event logistics and staff.

You will work under general supervision, developing methods and sequences to execute programs, while coordinating with city teams for safety and sponsorships.

Qualifications

• Bachelor's degree in business administration, hospitality, liberal arts, or closely related field is preferred.
• Two years' experience recruiting/managing volunteers and event planning preferred.

Responsibilities

• Develop and implement events, programs and activities for the department.
• Coordinate site logistics, including traffic maps, work orders, layouts, meetings, safety plans, and communication/marketing plans.
• Create marketing materials and collaborate with communications for press releases and flyers.
• Schedule staff and prepare supplies for events.
• Prepare Emergency Action Plans and safety plans for each event, collaborating with citywide event logistics teams.
• Book and coordinate vendors, entertainment and equipment logistics for events; manage contracts, insurance, and procurement.
• Identify sponsorship opportunities and perform sponsorship fulfillment and reporting tasks.
• Ensure safety of participants during events.
• Gather event summary data and write post-event reports, including attendance data, labor hours, budget, and participant evaluations.
• Review, recommend, and update divisional policies related to event safety and operations.
• Market, recruit & oversee volunteers for programs and special events.
• Train volunteers; create and update volunteer policies, procedures, forms and reports.
• Provide volunteer management and oversight during events and programs.
• Manage volunteer and event software and records.
• Identify, prepare, and justify annual budget requests.

Skills

Event planning

Volunteer management

Budgeting

Staff scheduling

Marketing materials

Education

Bachelor's degree in business administration, hospitality, liberal arts, or closely related field

Tools

Volunteer management software

Event management software

Job description

City of Pearland, TX

Title: Recreation Specialist - Events

Class Code: 153

General Description

The purpose of th is job within the organization is to create, organize, and oversee events, programs, and activities and to m arket, recruit, train, manage, and retain volunteers for programs and special events.

This job works under general supervision, independently developing work methods and sequences.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this job. Management may assign additional functions related to the type of work of the job as necessary.

Essential Functions:

• Develop and implement events, programs and activities for the department.
• Coordinate site logistics, including traffic maps, work orders, layouts, meetings, safety plans, and communication/marketing plans.
• Create marketing materials and collaborate with communications for press releases and flyers.
• Schedule staff and prepare supplies for events.
• PrepareEmergencyAction Plans and safety plans for each event, collaborating with citywide event logistics teams.
• Bookand coordinate vendors, entertainment and equipment logistics for events; manage contracts, insurance, and procurement.
• Identify sponsorship opportunities and perform sponsorship fulfillment and reporting tasks.
• Ensure safety of participants during events.
• Gather event summary data and writepost-event reports, including attendance data, labor hours, budget,and participant evaluations.
• Review, recommend, and update divisional policies related to event safety and operations.
• Managesupport teams for special events.
• Research and recommend new events and activities.
• Market, recruit & oversee volunteers for programs and special events.
• Train volunteers; c reate and update volunteer policies, procedures, forms and reports.
• Provide volunteer management and oversight during events and programs.
• Manage volunteer and event software and records.
• Identif y, prepare, and justify annual budget requests.
• Attend and actively engage in meetings and provide accurate reports to supervisor.
• Performs related work as assigned.

Minimum Education and Experience Requirements:

A bachelor's degree in business administration, hospitality, liberal arts, or closely related field is preferred.

Two years' experience recruiting/managing volunteers and event planning preferred.

Physical Demands:

Performs l ight work that involves walking or standing most of the time and involves exerting up to 20 pounds of force on a regular and recurring basis, or skill, adeptness and speed in the use of fingers, hands or limbs on repetitive operation of electronic office equipment within moderate tolerances or limits of accuracy.

Special Certifications and Licenses:

Valid Texas Driver's License

CPR/First Aid/AED Certification

Americans with Disabilities Act Compliance

The City of Pearland, TX is an Equal Opportunity Employer. The ADA requires the City of Pearland, TX to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

Emergency Management Responsibilities

During emergency conditions, all City employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.