Recreation Specialist - Special Events

Town of Gilbert; Gilbert (AZ); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Hybrid/Remote work option

Job summary

Town of Gilbert is seeking a Recreation Specialist - Special Events to plan and implement facility programs and events, including curriculum, staffing, and vendor coordination. You will develop marketing materials, oversee registrations, monitor finances, and manage assigned staff with scheduling and training responsibilities.

The role requires an Associate's degree in recreation or related field or equivalent experience, plus two years of customer service and supervisory experience.

Qualifications

• Associate's degree in recreation or related field or equivalent experience in recreation.
• Two years of customer service experience.
• Two years of supervisory experience or program oversight in a recreation setting.
• One year of marketing, cash handling, or clerical experience.

Responsibilities

• Plan and implement facility programs and events, including preparing activities and curriculum, purchasing supplies, staffing, contract instructors and vendors, soliciting donations, marketing and evaluating programs and events.
• Oversee registrations, cancellations, overrides, and proration of fees; monitor programs and respond to complaints.
• Maintain and inspect equipment and communicate facility repair needs.
• Develop marketing materials for classes, programs, events and facility information by creating flyers, brochures, social media posts and advertising slides.
• Oversee assigned staff, including scheduling and training, and resolving conflicts.
• Handle cash management duties: daily cash deposits, refunds, Cash Balance Report, Monthly Income Revenue Reports, petty cash, reimbursements, invoices, and refunds.
• Work schedule may include nights, weekends, and holidays based on operational demand.

Skills

Customer service

Supervisory / leadership

Marketing

Education

Associate's degree in recreation or related field

Job description

Team Gilbert has an exciting opportunity for a highly motivated professional to fill the position of Recreation Specialist - Special Events. With every job we fill, our focus is on providing best-in-class service to our citizens while offering opportunities for professional growth in a rewarding, innovative work environment.

The Recreation Specialist - Special Events reports to the Recreation Coordinator. The primary job duties of this position include:

• Plan and implement facility programs and events to include preparing activities and curriculum, purchasing supplies, staffing, contract instructors and vendors, soliciting donations, marketing and evaluating programs and events.
• Recommends and/or implements changes to improve and optimize programs; oversees registrations, cancellations, overrides, and proration of fees; monitors programs, responds to and resolves complaints.
• Maintain and inspect equipment. Identify and communicate facility repair needs.
• Develop marketing materials for classes, programs, events and facility information by creating flyers, brochures, social media posts and advertising slides for facility TV's.
• Oversee assigned staff to include scheduling and training staff and resolving conflicts.
• Cash handling and management to include preparing daily cash deposits, processing refunds and recording data in Cash Balance Report and Monthly Income Revenue Reports. Process petty cash, cash reconciliation/reimbursements, distribute invoices, and process refunds.
• Schedule may include working nights, weekends, and holidays as needed based on operational demand.
• View the full job description here.

Anticipated Recruiting Timeline:

Posting Closes: November 8, 2026

Virtual Interview Submission Deadline: November 22, 2026

In-Person Interviews: December 14-15, 2026

New Hire Start Date: January 4, 2027

*Subject to change and for planning purposes only

At Team Gilbert, we hire innovative, forward-thinking problem-solvers who love what they do! In addition to possessing the ability to live out our core and functional values daily, candidates must possess the following requirements:

• Associate's degree in recreation or a related field or equivalent experience in recreation.
• Two years of customer service experience.
• Two years of supervisory experience or program oversight in a recreation setting.
• One year of marketing, cash handling, or clerical experience.

LICENSING/CERTIFICATIONS:

• Valid Arizona Driver's License.

This position requires a pre-employment physical and drug screen.

This position is an At-Will position and is FLSA Non-Exempt - eligible for overtime compensation.

This position has been identified as an eligible position for a Hybrid or Remote work agreement. Modified work privileges are approved at the sole discretion of the department director; as such, the department reserves the right to modify or discontinue modified work arrangements at any point. Regardless of work location (Remote, On-Site, or Hybrid) Town of Gilbert employees are required to reside in the state of Arizona.

Physical Demands and Working Conditions for this position include:

This position has been designated as a Medium work position. Click here to learn more about the different physical exertion levels as defined by the Social Security Administration.

The physical demands and working conditions information above is meant to provide a general idea of the conditions for this role. Gilbert is committed to being an inclusive employer of candidates with a wide range of abilities, and looks for opportunities to accommodate different abilities within reason.

To view the slide show presentation above, click here.

Gilbert is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If any reasonable accommodation is needed while participating in the application and interviewing process, please contact our People Team (Human Resources) at 480-503-6823. Requests should be made as early as possible to allow time to arrange the accommodation.

Gilbert provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.