Recreation Programs & Office Coordinator

Hampden Township Parks and Recreation; Mechanicsburg (Cumberland County); On-site; USD 35,000 - 48,000; Full time

Job summary

Hampden Township Parks and Recreation is actively seeking a Recreation Office Specialist to handle daily administrative duties, reconcile finances, and maintain organized records for seasonal staff and programs.

You will process facility reservations, registrations, and trips, assist with events, and help manage the department’s online information and communications. The role requires strong organization, accuracy, and good customer service for a diverse community.

Qualifications

• High school diploma or equivalent required.
• Recreation & Park Management or Business degree preferred.
• Knowledge of accounting procedures.
• Excellent knowledge of modern office methods and procedures.
• Ability to use a personal computer, modern office equipment and electronic data processing tools; basic graphic design tools; and related hardware (scanner, cash register, copier, etc).
• Good working knowledge of the English language including spelling, grammar and punctuation.
• Ability to perform administrative duties with speed and accuracy without immediate supervision.
• Ability to communicate clearly and concisely in both verbal and written form.
• Knowledge of public relations principles and practices.
• Diplomacy and ability to deal with people in all positions.
• Must possess a current Pennsylvania driver’s license.

Responsibilities

• Maintains financial information for reconciliation with Township Finance Director and prepares deposits.
• Processes reservations for Township facilities and coordinates room reservations for organizations.
• Processes registrations for programs, trips, pool memberships and ID cards.
• Interprets recreation program objectives to the public.
• Maintains up-to-date records for seasonal employees and instructors (clearances, certificates, payroll, working papers).
• Receives and handles telephone communications for the Recreation Department.
• Attends to customers in person and online.
• Assists with preparation of reports, correspondence, bulletins and purchase orders.
• Assists with Recreation Department special events.
• Maintains information on the Township website and social media pages.
• Sets up and researches trips offered to the community; maintains trip records.
• Prepares information for the Township Newsletter.
• Maintains contact information for civic/service and youth sports groups.
• Operates routine office equipment and keeps supplies stocked.
• Performs other duties as assigned.

Skills

Accounting procedures

Office methods

Computer skills

Public relations

Diplomacy

English proficiency

Education

High school diploma or equivalent

Recreation & Park Management or Business degree

Job description

Hampden Township Parks and Recreation is actively seeking a Recreation Office Specialist to handle daily administrative duties, reconcile finances, and maintain organized records for seasonal staff and programs.

You will process facility reservations, registrations, and trips, assist with events, and help manage the department’s online information and communications. The role requires strong organization, accuracy, and good customer service for a diverse community.