Recreation Operations Coordinator

Crescent Hotels & Resorts; Williamsburg (VA); On-site; USD 23,000 - 28,000; Part time

Job summary

Crescent Hotels & Resorts in Williamsburg, VA is seeking a part-time administrative support professional to assist the Golf, Spa, and Tennis leadership teams. The role includes calendar coordination, report preparation, and confidential documentation handling.

The ideal candidate has a high school diploma, strong Microsoft Office skills, and excellent organizational and communication abilities. Some evenings, weekends, or holidays may be required to meet business needs.

Qualifications

• High school diploma required.
• At least 1 year of administrative support in hospitality or related field.
• Proficiency in Word, Excel, Outlook and PowerPoint.
• Strong organization, time management, and multitasking skills.

Responsibilities

• Provide administrative support to Golf, Spa, and Tennis leadership teams.
• Coordinate calendars, meetings, and departmental communications.
• Prepare reports, presentations, purchase requests, and correspondence.
• Maintain department files, records, SOPs, and confidential documentation.
• Support payroll preparation, scheduling updates, and invoice reconciliation.
• Assist with planning engagement activities and events.
• Order and maintain office supplies.
• Respond to inquiries with exceptional customer service.
• Perform other administrative duties in Recreation operations.

Skills

Microsoft Office Suite

Time management

Verbal communication

Written communication

Attention to detail

Customer service mindset

Education

High school diploma

Tools

Scheduling systems

Job description

Colonial Williamsburg
310 S England St
Williamsburg, VA 23185, USA

• Pay or shift range: $17 USD to $20 USD The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

Responsibilities:

• Provide administrative support to the Golf, Spa, and Tennis leadership teams.
• Coordinate calendars, meetings, and departmental communications.
• Prepare reports, presentations, purchase requests, and correspondence.
• Maintain department files, records, SOPs, and confidential documentation.
• Support payroll preparation, scheduling updates, and invoice reconciliation as assigned.
• Assist with planning associate engagement activities, training sessions, and departmental events.
• Order and maintain office and operational supplies.
• Respond to internal and external inquiries while providing exceptional customer service.
• Perform other administrative duties as assigned in support of Recreation operations.

Required Qualifications:

• High school diploma.
• Minimum of one (1) year of administrative support experience in hospitality, recreation, human resources, or a related professional environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Excellent organizational, time management, and multitasking skills with strong attention to detail.
• Strong verbal and written communication skills with the ability to interact professionally with associates, leaders, and guests.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Demonstrated ability to prioritize competing deadlines and work independently with minimal supervision.
• Customer-focused mindset with a positive attitude and collaborative approach to teamwork.
• Ability to work a flexible part-time schedule, including occasional evenings, weekends, or holidays as business needs require.
• Ability to sit, stand, walk, and lift up to 25 pounds as needed to perform administrative and operational support functions.

Preferred Qualifications:

• Previous experience supporting multiple departments or leaders in a hospitality or resort environment.
• Experience with scheduling systems, payroll support, purchasing, or hospitality management software.
• Knowledge of hotel, golf, spa, or recreation operations.
• Experience with associate engagement activities.

Salary Range: $17- $20 hour

Schedule: Part Time

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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