Recreation Office Assistant

City of Vista; Vista (CA); On-site; USD 38,000 - 48,000; Full time

Job summary

City of Vista is seeking an Office Assistant to support the Recreation Center's daily operations, handling inquiries, registrations, rentals, and clerical tasks. You will work under the Recreation Coordinator and Operations Manager to ensure smooth, friendly service.

The role requires basic office skills, strong organization, and the ability to manage multiple tasks, including weekend or evening shifts as program needs arise.

Qualifications

• Must have a high school diploma or GED, or be currently enrolled in an educational institution pursuing a diploma or GED.
• Previous administrative and customer service experience preferred.
• Proficient with general office procedures and basic computer skills.

Responsibilities

• Monitor email, phone line, and reception area for Jim Porter Recreation Center.
• Assist with rental scheduling oversight.
• Program registration intake.
• Stock supplies.
• Scanning and filing of facility rental forms.
• Assist with special projects as assigned.
• Review rental reports and submit supply and service requests as needed.

Skills

General office procedures

Microsoft Word

Microsoft Excel

Microsoft Outlook

Basic math

Follow instructions

Time management

Teamwork

Personal presentation

Light physical labor

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Recreation Office Assistant

Under the direction of the Recreation Coordinator and Recreation Operations Manager, the Office Assistant is responsible for assisting in daily office tasks and special projects for the Jim Porter Recreation Center. They will assist with day-to-day operations including day camps, pre-school programs, rentals, sports programs, and general inquiries.

• Monitor email, phone line, and reception area for Jim Porter Recreation Center
• Assist with rental scheduling oversight
• Program registration intake
• Stock supplies
• Scanning and filing of facility rental forms
• Assist with special projects as assigned
• Review rental reports and submit supply and service requests as needed

Education

Must have a high school diploma or G.E.D. equivalent, or be currently enrolled in an educational institution, working toward obtaining a diploma or G.E.D.

Experience

Previous administrative and customer service experience preferred. Any combination of training and experience that demonstrates possession of the knowledge and abilities stated above, and the ability to perform the duties of the position.

Knowledge, Skills, and Abilities

• Knowledge of general office procedures. Familiarity with computers; Microsoft Word, Excel, and Outlook mandatory
• Possession of basic math skills
• Ability to follow oral and written instructions well
• Ability to complete projects in a timely manner and reach deadlines
• Ability to work cooperatively with the public and fellow employees, in an enthusiastic and constructive manner
• Ability to maintain personal cleanliness and neatness of appearance
• Ability to engage in slight physical labor when needed for a special project

Schedule at a Glance

Must be available to work a flexible schedule including weekends, holidays, evenings, and split shifts, depending on program needs.