Recreation Office Assistant

City of Vista, CA; Vista (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

The City of Vista, CA is seeking an Office Assistant to support daily office tasks at the Jim Porter Recreation Center. You will assist with program registrations, rentals, and inquiries, and help maintain supplies and records.

Ideal candidates have prior admin or customer service experience and are able to work in a dynamic recreation setting. A friendly, team-oriented approach is essential.

Qualifications

• Must have a high school diploma or GED or be enrolled in an educational institution working toward a diploma or GED.
• Previous administrative and customer service experience preferred.

Responsibilities

• Monitor email, phone line, and reception area for Jim Porter Recreation Center.
• Assist with rental scheduling oversight.
• Program registration intake.
• Stock supplies.
• Scanning and filing of facility rental forms.
• Assist with special projects as assigned.
• Review rental reports and submit supply and service requests as needed.

Skills

General office procedures

Customer service

Attention to detail

Teamwork

Follow instructions

Light physical tasks

Education

High school diploma or GED

Tools

Microsoft Word

Excel

Outlook

Job description

Recreation Office Assistant

Under the direction of the Recreation Coordinator and Recreation Operations Manager, the Office Assistant is responsible for assisting in daily office tasks and special projects for the Jim Porter Recreation Center. They will assist with day-to-day operations including day camps, pre-school programs, rentals, sports programs, and general inquiries.

Responsibilities

• Monitor email, phone line, and reception area for Jim Porter Recreation Center
• Assist with rental scheduling oversight
• Program registration intake
• Stock supplies
• Scanning and filing of facility rental forms
• Assist with special projects as assigned
• Review rental reports and submit supply and service requests as needed

Education

Must have a high school diploma or G.E.D. equivalent, or be currently enrolled in an educational institution, working toward obtaining a diploma or G.E.D.

Experience

Previous administrative and customer service experience preferred. Any combination of training and experience that demonstrates possession of the knowledge and abilities stated above, and the ability to perform the duties of the position.

Knowledge, Skills, and Abilities

• Knowledge of general office procedures. Familiarity with computers; Microsoft Word, Excel, and Outlook mandatory
• Possession of basic math skills
• Ability to follow oral and written instructions well
• Ability to complete projects in a timely manner and reach deadlines
• Ability to work cooperatively with the public and fellow employees, in an enthusiastic and constructive manner
• Ability to maintain personal cleanliness and neatness of appearance
• Ability to engage in slight physical labor when needed for a special project

Schedule at a Glance

Must be available to work a flexible schedule including weekends, holidays, evenings, and split shifts, depending on program needs.

Selection Process

All properly completed applications will be reviewed, and the most qualified candidates will be invited to continue in the selection process. A pre-employment drug test and live scan fingerprint (background check), paid by the city, will be required.