Assistant Recreation Coordinator-Senior Services

LGS Recreation Department; Los Gatos (CA); On-site; USD 45,254 - 70,202; Full time

Job summary

LGS Recreation Department in Los Gatos is seeking an Assistant Recreation Coordinator to organize and lead a range of programs including aquatic activities, youth services, and senior services. You will oversee part-time staff and volunteers, handle inquiries, and contribute to program surveys and improvement plans.

The role requires an associate degree or equivalent with relevant experience, budgeting know-how, and proficiency with Microsoft Office.

Qualifications

• Associate’s degree or equivalent with coursework in recreation/leisure or related field; 1 year related experience.
• Ability to read and interpret documents; write routine reports and correspondence; speak before groups.
• Budgeting knowledge and ability to read/monitor budgets.
• Proficiency with Microsoft Office; comfortable with standard business software.
• CPR/First Aid Certification within 6 weeks of hire.

Responsibilities

• Coordinate, facilitate, and lead assigned recreation programs; supervise part-time staff and volunteers.
• Respond to inquiries and resolve concerns regarding assigned programs.
• Assist in creating program/department surveys to collect customer feedback.
• Review progress and recommend changes to improve programs.
• Assist with recruiting program participants and volunteers.
• Ensure facilities and equipment are clean and used safely.
• Promote programs and events via brochures, social media, and other channels.
• Provide clerical and administrative support for the assigned program area.
• Support special projects and events as needed.
• Maintain, monitor, purchase, and organize supplies and equipment for programs.

Skills

Staff supervision

Customer service

Budgeting

Program coordination

Surveys & feedback

Public outreach

Education

Associate’s degree in recreation or related field

Tools

Microsoft Office

Job description

Under general supervision of a Recreation Manager, organizes and directs activities related to a variety of recreation programs, including but not limited to: Aquatics, Adult and/or Youth Sports, Facility Rentals, Senior Services, Special Events, Summer Camps, Youth Center/Youth Services. This classification is distinguished from the Recreation Coordinator classification based upon the required education and experience and range/scope of work assigned.

Employment Type : Classified - Non-Exempt

Schedule: Monday through Friday

Work Year : 12 months/260 days (includes 15 paid holidays)

Pay Rate: $32.85 TO 50.96/hour

(Salary placement based on experience)

Submit the following items:

• Letter of Introduction
• Resume ( 3 pages Max)

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assists the Recreation Manager to coordinate, facilitate, and lead assigned recreation program(s) including supervision and training of part-time staff and unpaid volunteers, resolving program issues, and ensuring that assigned program is delivered as planned.
• Responds to inquiries and resolves concerns/issues regarding their assigned program areas.
• Assists in the creation of program and department surveys to collect data and obtain customer feedback experience.
• Reviews and documents the progress and effectiveness of specific and assigned recreation programs; develop and present recommendations for change.
• Assists with recruiting program participants and volunteers.
• Observes program facilities/areas to ensure cleanliness and safe, proper use of facilities and equipment.
• Assists with the promotion of programs and events via preparation of brochures, flyers, social media efforts, and other venues for community outreach.
• Performs a variety of clerical and administrative support functions for assigned program area as needed.
• Assists and supports special projects and events as assigned.
• Maintains, monitors, purchases, and organizes supplies, and equipment for assigned programs.
• Performs related work as assigned.

SUPERVISORY RESPONSIBILITIES

The Assistant Recreation Coordinator supervises part-time staff and volunteers.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

An Associate’s degree or equivalent at an accredited college or university with coursework in recreation/leisure, arts administration, hospitality management, public administration, human services, business administration, or a related field; And one year of related experience and/or training; or equivalent combination of education and experience.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Must have the ability to write routine reports and correspondence as well as, speak effectively before groups of customers and/or employees within the organization.

Reasoning Ability

Must have the ability to solve problems and deal with a variety of abstract and concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to read technical information, compose a variety of documents and/or facilitate group discussions; and solve practical problems.

Mathematical Skills

Ability to perform basic math including calculations of fractions, percent’s and/or ratios. Must have budgeting knowledge and understand how to read, create and monitor budgets.

Computer Skills

Solid experience working with Microsoft Windows 7/8 and Office 10 which includes word outlook, processing, spreadsheets and database programs.

Certificates and/or Licenses

CPR/First Aid Certification (within 6 weeks of hire)

CERTIFICATES, LICENSES, REGISTRATIONS

• Valid California Motor Vehicle Operator’s License.
• CPR/First Aid (within 6 weeks of start date)
• Must complete mandatory Safety Trainings within 2 weeks of hire.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to handle or feel objects, tools, or controls; reach with hands and arms; talk and hear. The employee must be mobile.

The employee must occasionally lift and/or move up 20+ pounds. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.

OTHER SKILLS AND ABILITIES:

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This employee will experience frequent interruptions. The noise level in the work environment is generally moderate. Employee will get wet when working in and around pool area.

GENERAL INFORMATION

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of this position. The incumbent must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek assistance as required. Incumbents within this position may be required to assist or find appropriate assistance to make accommodations for disabled individuals in order to ensure access to the organization’s services (may include: visitors, employees and other community members)