Recreation Coordinator - Exercise & Wellness

City of West Sacramento; Roseville (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

City of West Sacramento is seeking an Exercise & Wellness Recreation Coordinator to lead and support fitness programming at the Recreation Center. You will develop personal training opportunities, recruit qualified instructors, and manage contracts while ensuring high-quality services for community members.

Responsibilities include growing the personal training program, coordinating group exercise, maintaining safety standards, and using data to improve participation and retention.

Qualifications

• Experience coordinating fitness programs and services.
• Strong ability to recruit and retain qualified fitness professionals.
• Ability to manage contracts and invoices efficiently.
• Strong communication and customer service skills.
• Knowledge of current fitness trends and safety practices.

Responsibilities

• Lead and grow the Personal Training Program with emphasis on client acquisition and retention.
• Recruit, onboard, coordinate, and retain fitness professionals.
• Coordinate contract renewals, documentation, invoicing, and records.
• Develop and evaluate fitness and wellness programs based on member needs.
• Coordinate group exercise programming and instructor coverage.
• Provide instruction when needed for group classes.
• Engage members to promote services and retention.
• Promote fitness services through events and promotions.
• Monitor participation, revenue, and performance metrics.

Skills

Personal Training Experience

Fitness Program Development

Trainer Recruitment

Group Exercise Knowledge

Fitness Industry Knowledge

Program Growth & Retention

Administrative & Contract Management

Communication & Customer Service

Data-Informed Decision Making

NCCA-accredited Personal Trainer (cert

Education

Bachelor's degree or higher in Exercise Science / related field

Tools

CPR/First Aid certifications

Job description

Are you interested in a rewarding career located in a vibrant riverfront community? West Sacramento is centrally located in Northern California and recognized as a leader in the region and a growing center of commerce and development. The West Sacramento Parks and Recreation Department consists of four separate functions: a Parks Division, Recreation Division, Early Learning Services and Tree Program. This is an excellent opportunity to work with a dynamic and innovative team that is committed to the Department mission of "Parks Make Life Better". Sample statement (The Landscape Inspector position reports to the Senior Project Manager/City Arborist and will serve a key role in environmental sustainability and conserving the City’s Urban Forest of 20,000+ trees.)

The City of West Sacramento Parks & Recreation Department is seeking an enthusiastic and knowledgeable Exercise & Wellness Recreation Coordinator to lead and support fitness and wellness programming for the City of West Sacramento. This position offers a unique opportunity to shape the Recreation Center's fitness services, expand personal training opportunities, develop innovative programs, and build a strong team of fitness professionals dedicated to improving the health and wellness of our community.

The Exercise & Wellness Recreation Coordinator will play a key role in the growth and day-to-day management of personal training, group exercise, and other fitness and wellness programs. The position combines program development, participant engagement, instructor and trainer recruitment, contract administration, and hands‑on fitness expertise.

• Lead Personal Training Program Growth: Support the overall development and growth of the Recreation Center's personal training program, with a strong emphasis on client acquisition, participant retention, and connecting members with appropriate trainers and services.
• Recruit and Support Fitness Professionals: Recruit, onboard, coordinate, and retain qualified personal trainers, group exercise instructors, and other fitness and wellness professionals to meet community and program needs.
• Coordinate Contracts and Invoices: Manage the administrative processes associated with fitness contractors, including contract renewals, required documentation, invoice processing, payment tracking, and maintaining accurate contractor records.
• Develop Fitness & Wellness Programs: Research, develop, implement, and evaluate fitness and wellness programs that respond to member interests, industry trends, participation data, and community needs.
• Coordinate Group Exercise Programming: Assist with developing group exercise schedules, monitoring class participation, evaluating program performance, identifying programming gaps, and coordinating instructor coverage.
• Provide Instruction When Needed: Maintain the knowledge, skills, and appropriate certifications necessary to provide fitness instruction and serve as a substitute for group exercise classes or fitness programs when qualified substitute instructors are unavailable.
• Engage and Retain Members: Build relationships with Recreation Center members, identify fitness and wellness needs, promote available services, and create opportunities that encourage continued participation in personal training, group exercise, and wellness programming.
• Promote Fitness Services: Collaborate with Recreation Center staff to develop promotions, special events, challenges, orientations, workshops, and other strategies designed to increase awareness and participation in fitness and wellness services.
• Monitor Program Performance: Track participation, personal training activity, program utilization, participant feedback, revenue, expenses, and other performance measures to evaluate program effectiveness and identify opportunities for growth.
• Maintain Quality & Safety Standards: Promote safe and effective exercise practices and help ensure fitness programs, trainers, instructors, and contractors operate in accordance with established Recreation Center standards and industry best practices.

The ideal candidate is a fitness and wellness professional who combines technical exercise knowledge with strong program coordination and relationship-building skills. They should be equally comfortable developing a new fitness program, recruiting and supporting instructors, connecting a member with personal training services, processing contractor paperwork, and stepping in to teach a fitness class when necessary.

The successful candidate will be proactive, organized, personable, and motivated by program growth. They should understand that successful fitness programming involves more than offering classes. It requires developing relationships with participants, identifying changing community needs, supporting high‑quality fitness professionals, and continually evaluating opportunities to improve participation and retention.

The ideal candidate must be able to communicate effectively with individuals of varying fitness levels, backgrounds, ages, and abilities while creating an environment that is welcoming and supportive.

Preference will be given to candidates who demonstrate and/or possess the following:

• Personal Training Experience: Experience providing or coordinating personal training services, including client consultations, goal setting, client acquisition, trainer-client matching, follow-up, and retention.
• Fitness Program Development: Demonstrated ability to develop, implement, evaluate, and improve fitness, wellness, personal training, or group exercise programs.
• Trainer & Instructor Recruitment: Experience recruiting, onboarding, scheduling, supporting, or supervising personal trainers, group exercise instructors, fitness contractors, or similar professionals.
• Group Exercise Knowledge: Familiarity with a variety of group exercise formats and the operational considerations associated with developing and maintaining a successful group exercise schedule.
• Fitness Industry Knowledge: Strong understanding of current fitness and wellness practices, exercise programming principles, participant safety, and emerging trends within the fitness industry.
• Program Growth & Member Retention: Ability to identify opportunities to increase participation, convert member interest into program enrollment, build relationships with participants, and improve long‑term engagement with fitness services.
• Administrative & Contract Management: Strong organizational skills and experience managing contracts, invoices, schedules, certificates, records, purchasing, or other administrative processes.
• Communication & Customer Service: Ability to communicate effectively with participants, instructors, contractors, staff, and community members while providing a high level of customer service.
• Data-Informed Decision Making: Ability to use participation, revenue, utilization, feedback, and other program data to evaluate performance and recommend program improvements.
• A current NCCA-accredited Personal Trainer certification, such as NASM, ACE, NSCA, ACSM or other certifications offered through nationally recognized fitness organizations.
• A bachelor's degree or higher in Exercise Science, Kinesiology, Exercise Physiology, Health and Wellness, Recreation, Sports Management, or a closely related field.
• Professional experience within a community recreation center, university recreation program, health club, YMCA, wellness facility, or comparable fitness environment.

Candidates possessing both professional fitness credentials and demonstrated experience coordinating fitness programs are highly desirable.

DEFINITION

Under the direction of a Recreation Manager, or his/her designee, a Recreation Coordinator is responsible for the overall operations of a recreation facility or a major program area within the Recreation Division and its assigned temporary employees and volunteers.

ESSENTIAL AND MARGINAL FUNCTION STATEMENTS

Essential and other important responsibilities and duties may include, but are not limited to, the following:

Essential Functions

Coordinates, conducts and evaluates a variety of activities, services and events for various age and special interest groups at recreation facilities, schools and parks; publicizes programs, events and services using current technology and practices; serves as on‑site supervisor as assigned; organizes and monitors equipment and inventory of assigned facility or program; trains, coordinates, assigns and reviews the work of assigned temporary employees and volunteers; directs staff regarding daily maintenance duties and facility/event set-up/breakdown; reports maintenance needs to his/her supervisor; conducts activity registration and handles cash management; reviews timesheets of assigned temporary employees prior to review and approval by his/her supervisor; utilizes the Facility Use Calendar to schedule facilities for use; completes written reports and records as required; performs a variety of clerical/administrative work as necessitated by the assignment; greets the public and answers or directs them to appropriate office personnel as necessary.

Marginal Functions

Performs other related duties and responsibilities as assigned.

EDUCATION AND EXPERIENCE

Education: High school diploma or equivalent and an AA/AS from an accredited college, with major coursework in recreation or a related field.

Experience: One (1) year of increasingly responsible related experience. Supervisory experience preferred. Additional qualifying experience can substitute for the required education on a year-for-year basis.

LICENSES AND CERTIFICATES

Possession of a valid Class "3" or "C" California driver's license; and current Cardiopulmonary Resuscitation (CPR) and Multi-Media and/or Standard First Aid certificates prior to placement at worksite. Depending upon assignment, may be required to obtain a Class "2" or "B" California driver's license within thirty (30) days of employment.

WORKING CONDITIONS

Work in an office or field environment; walking, standing, running, sitting for periods of time; some stooping, bending, and climbing; dealing with the public.

SPECIAL CONDITIONS

Works a variety of shifts, weekends, and holidays.