Recreation Coordinator

City of Astoria; Astoria (OR); On-site; USD 42,000 - 55,000; Full time

Job summary

City of Astoria is seeking a Recreation Coordinator to help develop, promote, and implement recreation programs across parks, facilities, and events. This generalist role supports aquatic, fitness, youth and adult sports, and community events with flexibility to adapt to department priorities.

The position emphasizes collaboration with staff, volunteers, and local organizations, along with responsible program delivery, safety, and quality customer service for residents and visitors.

Qualifications

• Advanced knowledge of recreation programming, safety rules, policies and procedures.
• Specific knowledge of Astoria's Parks system and programming.
• Excellent verbal communication for all ages.
• Excellent written communication for program handbooks and flyers.
• Creativity to develop new programming and adapt existing programs.

Responsibilities

• Assist with planning, promotion, and implementation of recreation programs, events, and facility operations.
• Support daily facility operations and administrative tasks.
• Help recruit, train, and guide part‑time staff and volunteers.
• Collaborate with community partners to develop cooperative programming.
• Track inventory and maintain equipment in good condition.

Skills

Recreation programming

Safety rules

Public speaking

Team collaboration

Adaptability

Community engagement

Education

High School diploma

2-4 year college degree in Recreation or related

Job description

SUMMARY

Recreation Coordinators contribute to the development, promotion, and implementation of recreation programs, services, activities, and facility operations that serve community members of all ages. This is a generalist position that supports all Parks & Recreation Department programming and is not assigned to one specific program area. Recreation Coordinators are expected to be flexible and adaptable, assisting with programs, activities, events, and facility operations wherever departmental needs arise. Program areas may include aquatics, fitness, youth and adult sports, youth engagement and activities, community and special events, and other recreation services. Specific assignments and areas of emphasis will vary based on departmental needs, programming schedules, and current priorities.

SCHEDULE

The current schedule for this full-time position is Monday–Friday, 8:00 AM–5:00 PM. Beginning in the fall, the schedule will transition to Tuesday–Saturday, 11:30 AM–8:30 PM to support programming and events. Additional schedule adjustments may occasionally be required to accommodate program needs. These adjustments are typically known several weeks to several months in advance, and as much advance notice as possible will be provided.

ESSENTIAL FUNCTIONS

• Implements, plans, promotes, supports, and reviews participation and program effectiveness in recreation services, activities and events in various program areas:
  
  • Fitness: monitors gym equipment, promotes & teaches fitness courses, organizes instructors
  • Youth & Adult Sports: Organizes sports leagues, camps and clinics.
  • Youth Engagement & Activities: Arts and Crafts in Parks, S.T.E.A.M. Classes, Nature-based Learning Programs, First Aid/CPR Courses, Life-skills Instruction, etc.
  • Community & Special Events: Free Movies in the Park, Holiday Celebrations, Volunteer Clean-ups, Astoria Regatta Celebration, Fun Runs, Run on the River ½ Marathon, etc.
• Contributes to daily facility responsibilities for operations, programming, administrative tasks, maintenance and appearance and performs custodial duties, as needed.
• Contributes to the development and implementation of department goals and objectives based on the direction of the City Council.
• Interacts in a positive and professional manner with the general public, program participants, community groups, local businesses, co-workers and supervisors.
• Supports supervisor in the recruitment and hiring process and acts as a trainer for part-time staff and volunteers.
• Collaborates with community agencies, local businesses and other organizations towards the development of cooperative programming.
• Performs community outreach to organizations and local businesses to promote, expand, and support engagement in recreation programs in coordination with the Recreation Manager and Parks & Recreation Director.
• Assists direct supervisor and Parks and Recreation Director with ensuring recreation programs and special events are implemented according to contracts and agreements.
• Participates in the monitoring of assigned program budgets at the direction of Recreation Manager and Parks & Recreation Director.
• Assists in drafting professionally written documents for program materials, scheduling, meetings, trainings and other communications.
• Guides part time staff and volunteers in upholding accountability and expectation standards of the City of Astoria and the Parks and Recreation Department as assigned by the Recreation Manager.
• Carries out administrative tasks in support of Department operations and interacts directly with patrons and the public to assist in routine clerical activities.
• Proficiently utilizes the department's recreation software system and point of sale platform to carry out electronic processes and procedures
• Trains and instructs co-workers in the use of department-specific equipment, processes, and procedures
• May be assigned use of City vehicle to transport equipment to duty sites.
• Supports recreational enrichment activities during yearly camps and clinics as assigned by the Recreation Manager.
• Responsibly tracks and maintains inventory of recreational and sports league equipment and ensures sufficient equipment is available and in good working condition.
• Maintains punctual, regular and predictable attendance.
• Works collaboratively in a team environment with a spirit of cooperation.
• Respectfully takes direction from direct supervisor and Parks & Recreation Director.
• Follows all safety rules and procedures established for various work areas.
• Follows policies, procedures, and guidelines as described in department directives and the City of Astoria Personnel Manual and other documentation related to this position.

KNOWLEDGE, SKILLS & ABILITIES

• Advanced knowledge of recreation programming, safety rules, policies and procedures based on programming assignment.
• Specific knowledge of Astoria's Parks system and programming.
• Excellent verbal communication skills for all ages and abilities for regular communications, presentations and course instruction.
• Excellent written communication skills for regular communications, program handbooks, materials, forms and flyers.
• Creativity and flexibility to assist with development of new programming and adapting existing programming according to division direction and community interest.
• Ability to work independently with initiative and discretion within established guidelines.
• Ability to organize and lead large group activities.
• Adaptable to dynamic and fast-paced workplaces.
• Knowledge of and experience working in municipal government.

SUPERVISORY RESPONSIBILITIES

This position assists in a leadership capacity for program staff and participants at the direction of the Recreation Manager, Aquatic Center Supervisor or Parks & Recreation Direction, but is not tasked with direct supervisory duties.

MINIMUM QUALIFICATIONS

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. High School graduation or equivalent.
2. 1-2 years' of work experience in the recreation field or any combination of experience, education or training which demonstrates the knowledge, skills and abilities to perform the described duties.
3. Possession of or ability to obtain a valid Driver's License; safe driving record.
4. Possession of or ability to obtain CPR and First Aid certification.
5. Possession of or ability to obtain Recognizing Child Abuse & Neglect (RRCAN) Food Handler's card within six months as appropriate to work assignment
6. Ability to pass a City-required background check which includes criminal, sex offender and motor vehicle records checks. (Internal candidates: a background check may still be required if you are selected depending on timing and components of prior check).

DESIRABLE QUALIFICATIONS

1. 2-4 years college degree, preferably in the fields of Recreation, Natural Resources, or a related discipline
2. Spanish language skills

WORK ENVIRONMENT

Must possess: mobility , strength, and stamina to perform physical work for extended periods of time; to operate a wide variety of cleaning tools and equipment, and to operate a motor vehicle; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone or radio. Work activities may be performed indoors and outdoors and may require frequent walking on uneven or slippery surfaces, standing, sitting, running, conducting exercises, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping, reaching, making repetitive hand movement, and related physical activities in the performance of daily duties. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, calculator, or tools and equipment used in assigned program area. Incumbents must possess the ability to lift, carry, push, and pull materials, tools, equipment, objects, and supplies weighing up to 50 pounds or heavier weights with assistance and/or the use of proper equipment.

Recreation Coordinators work in both indoor and outdoor environments with moderate to loud noise levels, wet and slippery conditions, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. May work in controlled temperature conditions, cold and hot temperatures, or inclement weather conditions. Employees in this role will interact with individuals in interpreting and enforcing rules, policies, and procedures.

This position is covered under a Collective Bargaining Agreement.