Recreation Coordinator - Adapted and Seniors

Gfoat; Cedar Park (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

Gfoat is seeking a Recreation Coordinator to direct and supervise a range of programs, including community events, sports, arts, and STEM. You will plan, schedule, and evaluate programs, manage budgets and volunteers, and work with vendors across city departments to ensure successful delivery.

You will oversee fee structures, maintain records, and contribute to program marketing while supporting safety and risk management. Evening and weekend work may be required.

Qualifications

• Bachelor’s degree in parks and recreation administration or related field.
• Three (3) years of progressively responsible experience in supervision, operation, and management of recreation facilities and programs; or equivalent.
• Possession or ability to obtain CTRS designation within six months of hiring.

Responsibilities

• Direct, plan, organize, supervise and schedule assigned recreation programs.
• Develop and maintain community volunteer programs and manage vendors.
• Oversee program revenues, attendance, and operating costs.
• Coordinate and implement recreation programs, events, and special projects.
• Advertise programs and events with divisions and departments.
• Develop facility rules and publish policies and manuals.
• Evaluate and adjust fees for fee-based programs.
• Enter programs into registration software and manage program guides.
• Collaborate with community organizations and contracted instructors.
• Assist in budget development and department operating procedures.
• Process purchase orders up to $3,000 and perform inventory.
• Develop multi-generational programs and partnerships across City departments.
• Ensure safety, manage risk, and respond to emergencies per safety protocols.
• Lead efforts in marketing recreation offerings and participant engagement.
• Schedule evenings, weekends, and holidays as necessary.

Skills

Program planning

Team supervision

Budget management

Vendor management

Event coordination

Education

Bachelor's Degree in Parks and Recreation administration

CTRS certification

Job description

JOB SUMMARY

Under the direction of the Recreation Manager - Programs, the Recreation Coordinator is responsible for the direction, planning, organization, supervision and scheduling of assigned programs which may include nature-based programs; multi-generational programs; senior programs; athletics programs; arts programs; therapeutic recreation programs; fitness programs; or STEM programs. Work also includes, but is not limited to, developing and maintaining community volunteer programs, managing vendors, ensuring safety, overseeing and managing assigned staff schedules programs and special events.

• Maintains accurate records of program revenues, attendance and operating costs;
• Oversees the development, scheduling and implementation of recreation programs;
• Manages and develops events, tournaments, and special projects as assigned;
• Works with associated divisions and departments to promote and advertise programs and events;
• Develops and updates recreation facility rules, policies and procedure and publishes associated materials and manuals;
• Regularly evaluate fees for fee-based programs and provide recommendations for adjustments through program planning and cost recovery processes;
• Responsible for adding programs into recreation registration software and program guide;
• Works with community organizations and contracted instructors in planning and organizing recreation;
• Assists the Recreation Manager in supporting the development of the budget and manages the division budget within the department;
• Assists the Recreation Manager with developing short- and long-term goals, objectives and operating procedures for the recreation division;
• Issues and processes purchase orders for equipment purchases and approves purchases up to $3,000 without approval from supervisor;
• Performs regular inventory of equipment and supplies;
• Develops and updates multi-generational programs that build partnerships and works across multiple City departments;
• Works closely with the public and community organizations included developing contracts and partnerships;
• Works evenings, weekends, and holidays as necessary to support programs, leagues and other special events;
• Coordinates and conducts special projects and programs as assigned;
• Performs other related duties as may be assigned.

Acceptable Experience, Training, Certifications and Licenses

• Bachelor's Degree in Parks and Recreation administration, Therapeutic Recreation, or a closely related degree;
• Three (3) years of progressively responsible experience in the supervision, operation, and management of recreation facilities and programs; or,
• Any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
• Possession of a Certified Therapeutic Recreation Specialist (CTRS) designation, or ability to obtain within six (6) months of hiring.

Supplemental Information

• Plan and promote engaging recreation programs, events, and community activities.
• Lead and motivate staff and volunteers to deliver high-quality services.
• Develop and manage budgets, including purchasing procedures and resource allocation.
• Ensure safety and manage risk, including emergency response readiness.
• Maintain accurate records of facility operations, revenue, attendance, and inventory.
• Establish and enforce policies for facility and program use.
• Manage emergency situations with composure and adherence to established safety protocols to ensure the well-being of staff and participants.
• Collaborate effectively with other departments, community organizations, and local groups to support program success and strengthen public partnerships.
• Build strong relationships with community organizations, public groups, and internal teams.
• Communicate effectively, both orally and in writing, with diverse audiences.
• Interpret and apply laws, regulations, and internal procedures.
• Advertise and market recreation offerings to drive awareness and participation.

Physical Work Conditions

• Work is performed in both indoor and outdoor settings, with varying weather conditions.
• Frequent standing, walking, bending, and lifting.
• May lift up to 50 pounds of equipment or materials.
• Involves setup and takedown of program or event equipment.
• May be exposed to loud noise and large crowds during events.
• Requires use of standard office equipment and recreation tools.
• Schedule may include evenings, weekends, and holidays.