Records Technician - Detention - Sheriff

Denton County, Texas; Denton (TX); On-site; USD 38,000 - 58,000; Full time

Job summary

Denton County seeks a Records Technician - Detention to perform clerical and supervisory tasks related to preservation and destruction of county records. You will oversee microfilming, scanning, indexing, processing, and storage while ensuring adherence to policies and procedures.

You will support the records center, provide guidance to staff, generate weekly reports, and liaise with county departments and the public to resolve non-routine issues.

Qualifications

• Requires HS diploma or GED with 2 years in a related field.
• Some college coursework in management or law enforcement preferred.
• U.S. citizen.
• No Class B misdemeanor or higher convictions.
• Valid driver's license; TX license within 90 days.

Responsibilities

• Operates and manages computer data entry equipment, reader printers, imaging hardware and software, microfilming equipment, and electronic records program.
• Ensures compliance with policies, procedures, standards, and laws for paper, microfilm, and electronic records, storage centers, and digital records in custody.
• Handles all tasks for customer service, scanning, microfilming, indexing, warehouse storage, and disposition projects.
• Updates computerized inventory of records stored on paper, microfilm, and electronic format.
• Performs quality control of records processed from intake to disposition.
• Provides weekly reports to management.
• Acts as liaison between county departments, the public, and the records department in problem resolution.
• Promotes and actively supports the department's mission, vision, and core values.

Skills

Customer service

Clerical accuracy

Education

High School Diploma or GED

Some college coursework in management or law enforcement

Tools

Imaging hardware/software

Microfilming equipment

Reader printers

Job description

Description

The Records Technician - Detention performs limited supervisory and routine clerical work in regards to the preservation and destruction of County records. This position oversees microfilming, scanning, indexing, processing, and storing of county records ensuring adherence to established policies and procedures, and assists and advises direct reports as necessary in resolving problems as non-routine situations arise.

Examples of Duties

• Operates and manages computer data entry equipment, reader printers, imaging hardware and software, microfilming equipment, and electronic records program.
• Ensures compliance with established policies, procedures, standards, and federal and local government laws for paper, microfilmed, and electronic records, storage centers, and digital records in custody.
• Handles all tasks assigned for customer service, scanning, microfilming, indexing, warehouse storage, and disposition projects.
• Updates computerized inventory of records stored on paper, microfilm, and electronic format.
• Performs quality control of records processed from intake to disposition.
• Provides assistance in managing the records center as directed.
• Provides weekly written reports to management.
• Recommends ways to improve customer service and efficiency.
• Improves and maintains knowledge of records management standards.
• Acts as liaison between county departments, the public, and the records department in problem resolution.
• Promotes and actively supports the department's mission, vision, and core values.
• Regular and punctual attendance is required.

Minimum Qualifications

• Performs other related duties as required.
• High School Diploma or GED and a minimum of two years of experience in a related field; or an equivalent combination of education and related experience required.
• Completion of some college-level coursework in management or law enforcement is preferred.
• Must be a U.S. citizen.
• Must not have any Class B misdemeanor or higher convictions or deferred adjudications.
• Possession of a valid driver's license. Must be able to obtain a State of Texas driver's license within 90 days of employment.

Supplemental Information

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Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more.

• Note: These benefits are not included for Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part-Time employee.

Denton County is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeosp.pdf

Family Medical Leave

• for the birth, adoption, or placement of a child for foster care
• to care for a child, spouse, or parent with a serious health condition
• for an employee with a serious health condition

Employees who will be away from work for one of these reasons should contact Human Resources for additional information. When possible, an employee should provide at least 30 days advance notice. In the case of an emergency, notification should be made as soon as possible.

https://www.dol.gov/whd/regs/compliance/posters/fmlawn.pdf

https://www.dol.gov/whd/regs/compliance/posters/fmlasp.pdf