Records Specialist: Public Records & Clerk Support

City of Ontario; Ontario (CA); On-site; USD 46,000 - 68,000; Full time

Job summary

City of Ontario is seeking a Records Specialist to provide records management support and clerical services for the City Clerk / Records Management Department. The position offers opportunities to serve the public with professional service, accuracy and teamwork in a dynamic municipal environment.

Part-time positions are limited to 29 hours per week and do not participate in health insurance or retirement plans; full-time roles may include benefits.

Qualifications

• Three years of administrative support experience including records maintenance and filing.
• Excellent customer service skills and professionalism.

Responsibilities

• Processes, indexes, files and retrieves official City documents and meeting minutes.
• Responds to information requests from the public, businesses, and City staff.
• Enters and audits City records in the database and central repository.
• Operates document imaging equipment and verifies indexing accuracy.
• Supports City Council agenda preparation under the Brown Act.
• Maintains departmental reference materials and handles mail and calls.
• Assists with training of temporary and volunteer staff as needed.
• Performs other related duties as assigned.

Skills

Customer service

Attention to detail

Dependable and reliable

Prompt responsiveness

Effective communication

Team support

Education

High school diploma or recognized equivalent

Associate's degree (preferred)

Job description

City of Ontario is seeking a Records Specialist to provide records management support and clerical services for the City Clerk / Records Management Department. The position offers opportunities to serve the public with professional service, accuracy and teamwork in a dynamic municipal environment.

Part-time positions are limited to 29 hours per week and do not participate in health insurance or retirement plans; full-time roles may include benefits.