Records Manager

Illinois Defense Counsel; Lufkin (TX); Remote; USD 60,000 - 90,000; Full time

Benefits offered by this job

Remote work

Job summary

Level Legal is seeking a mid-level Records Manager to own the complete case file lifecycle for the UAC program, including compilation, closure, and secure storage, and to manage litigation holds, ensuring records are preserved and defensible at all times.

Responsibilities include coordinating with HHS counsel, administering document control in SharePoint, supporting audits and FOIA requests, maintaining retention schedules, and coordinating physical shipments to the ORR Federal Records Center in

Qualifications

• Experience overseeing the full lifecycle of records (creation, storage, retrieval, disposition).
• Familiarity with litigation holds and chain-of-custody documentation.
• Ability to support audits and FOIA requests with accurate record retrieval.

Responsibilities

• Manage end-to-end case file lifecycle: compilation, indexing, quality check, closure, secure storage.
• Prepare and ship retired records to ORR Federal Records Center following NARA specs.

Skills

Records management

Document control

FOIA support

SharePoint

Tools

SharePoint

SF135 transmittals

Job description

Level Legal owns federal records management for its HHS/ORR UAC Legal Services PMO. This mid-level resource is responsible for the complete case file lifecycle — compilation, closure, and secure storage — and for the physical packaging and shipment of records to the ORR Federal Records Center in strict accordance with NARA specifications. The Records Manager also administers litigation holds, ensuring program records are preserved, retrievable, and defensible at all times. This is a remote position.

KEY RESPONSIBILITIES

• Manage the end-to-end case file lifecycle: compilation, indexing, quality check, closure, and secure storage of records supporting the UAC program.
• Prepare, physically package, and ship retired records to the ORR Federal Records Center in full compliance with NARA records transfer specifications (container standards, labeling, SF135 transmittals, and shipment scheduling).
• Administer litigation holds: issue, track, and release holds; coordinate with Level Legal and HHS counsel; document chain of custody for held records.
• Maintain the program’s records inventory, retention schedule mapping (NARA-approved schedules / HHS records schedules), and disposition logs.
• Operate and enforce document control in the program’s electronic repositories (SharePoint and connected systems), including access controls and version integrity.
• Support audits, FOIA-related searches, and agency data calls by locating and producing records accurately and on time.
• Develop and maintain records management desk procedures, filing plans, and training materials for PMO staff and subcontractors.
• Ensure all records handling complies with HHS privacy requirements and Level Legal information-security policy; report and remediate any mishandling.
• Coordinate physical shipment logistics (secure transport, tracking, receipt confirmation) with the Federal Records Center.