Records Management Supervisor: Lead Data Lifecycle & SOPs

gdit; Washington (District of Columbia); On-site; USD 94,000 - 115,000; Full time

Job summary

GDIT in Washington, DC is seeking a Records Management Specialist - Supervisor to lead the records management program for a government agency, ensuring proper documentation throughout the records life cycle.

You will supervise contractor staff, develop processes for large-scale records collections, scanning, data entry, and provide regular analytics while maintaining quality and compliance with agency standards.

Qualifications

• Requires a BA/BS in a related discipline with at least 5 years of related experience.
• Requires at least 2 years of supervisory experience.
• Ability to work independently and perform complex tasks.
• Experience engaging with records custodians to identify records, capture functions and business process information.
• Ability to ensure and apply proper retention to records in paper and electronic format.
• Experience with Electronic Content Management Systems and/or Recordkeeping Systems.
• Experience with drafting, maintaining and implementing Standard Operating Procedures (SOPs).
• Strong understanding of NARA requirements.
• Strong attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Oversee and manage the implementation of the records management program.
• Oversee the tracking of records and information assets throughout the records lifecycle (from receipt to disposition).
• Create processes and procedures in support of records and information management agency requirements.
• Develop processes for large scale records collections, scanning and data entry.
• Oversee the capture of paper records by scanning digital form.
• Provide weekly/monthly analytical reports on activities.
• Conduct quality control of document image results.
• Ensure that all work adheres to agency/department standards for correctness and quality.
• Devise and implement processes to catalog records data into a content management system (ACF Records Management System).
• Act as mentor and provide training and technical assistance to GDIT contractors supporting records management as well as other similar cross functional areas.
• Monitors and supports the progress of individual team members on an ongoing basis to ensure that the team is supported and meets all expectations and timelines.
• Provides updates and new guidance to the team as needed per division requirements.
• Provides technical assistance to team members as needed.
• Provides training for new staff on all elements of the division’s programming and GDIT processes.
• Monitors program areas being supported by GDIT staff and provide suggestions on process improvement when applicable.
• Provides oversight of the quality of work and deliverables to the customer.
• Monitors staff performance, providing additional training and feedback as needed.
• Completes Performance Improvement Plans (PIPs) as necessary.
• Completes annual performance evaluations and monitors staff’s progress towards annual goals.
• Reviews monthly reports; approves and submits consolidated reports as needed.
• Reviews and approve timecards, leave requests, and expense reports as applicable.
• Supports PMO with recruitment efforts including conducting interviews.

Skills

Communication

Customer Service

Deliverables Management

Mentorship

Process Improvements

Education

BA/BS in a related discipline

Tools

ACF Records Management System

Job description

GDIT in Washington, DC is seeking a Records Management Specialist - Supervisor to lead the records management program for a government agency, ensuring proper documentation throughout the records life cycle.

You will supervise contractor staff, develop processes for large-scale records collections, scanning, data entry, and provide regular analytics while maintaining quality and compliance with agency standards.