Records Management Specialist - Supervisor

General Dynamics IT; Washington (District of Columbia); On-site; USD 90,000 - 95,000; Full time

Job summary

General Dynamics IT is seeking a Records Management Specialist - Supervisor to oversee the implementation of a government records program and ensure proper documentation throughout the record life cycle.

You will supervise contractor staff, develop procedures, and generate weekly/monthly reports while ensuring adherence to agency standards and NARA requirements.

Qualifications

• Requires a BA/BS in a related discipline with at least 5 years of related experience.
• Requires at least 2 years of supervisory experience.
• Ability to work independently and perform complex tasks.
• Experience engaging with records custodians to identify records and business processes.

Responsibilities

• Oversee and manage the implementation of the records management program.
• Oversee the tracking of records and information assets throughout the lifecycle.
• Develop processes for large-scale records collections, scanning and data entry.
• Supervise staff supporting records management and related areas.
• Provide training and mentorship to team members and conduct performance evaluations.

Skills

Supervisory experience

Attention to detail

Excellent communication

Independence

Education

BA/BS in related discipline

Tools

Electronic Content Management Systems

Recordkeeping Systems

SOPs development

Job description

Type of Requisition: Regular

Clearance Level Must Currently Possess: None

Clearance Level Must Be Able to Obtain: None

Public Trust/Other Required: MBI (T2)

Job Family: Program Delivery and Execution

Job Title: Records Management Specialist - Supervisor

Job Description

The Records Management Specialist - Supervisor provides oversight and manages the implementation of a records management program for a government agency to ensure that adequate and proper documentation is maintained throughout the record life cycle. In addition, the Records Management Special - Supervisor will supervise other designated contractor staff supporting the same federal division.

Position Duties

Records Management

• o Oversee and manage the implementation of the records management program.
• o Oversee the tracking of records and information assets throughout the records' lifecycle (from receipt to disposition).
• o Create processes and procedures in support of records and information management agency requirements.
• o Develop processes for large scale records collections, scanning and data entry.
• o Oversee the capture of paper records by scanning digital form.
• o Provide weekly/monthly analytical reports on activities.
• o Conduct quality control of document image results.
• o Ensure that all work adheres to agency/department standards for correctness and quality.
• o Devise and implement processes to catalog records data into a content management system (ACF Records Management System).

Supervisory duties

• o Act as mentor and provide training and technical assistance to GDIT contractors supporting records management as well as other similar cross functional areas.
• o Performance Management and Onboarding:
  • Monitors and supports the progress of individual team members on an ongoing basis to ensure that the team is supported and meets all expectations and timelines.
  • Provides updates and new guidance to the team as needed per division requirements.
  • Provides technical assistance to team members as needed.
  • Provides training for new staff on all elements of the division's programming and GDIT processes.
  • Monitors program areas being supported by GDIT staff and provide suggestions on process improvement when applicable.
  • Provides oversight of the quality of work and deliverables to the customer.
  • Monitors staff performance, providing additional training and feedback as needed.
  • Completes Performance Improvement Plans (PIPs) as necessary.
  • Completes annual performance evaluations and monitors staff's progress towards annual goals.
• o Reviews monthly reports; approves and submits consolidated reports as needed.
• o Reviews and approve timecards, leave requests, and expense reports as applicable.
• o Supports PMO with recruitment efforts including conducting interviews.
• - Develops and maintains training materials, job aids, and SOPs to support the team's performance.
• - Serves as primary point of contact for stakeholder questions, requests, and concerns related to designated team.

Qualifications

• - Requires a BA/BS in a related discipline with at least 5 years of related experience.
• - Requires at least 2 years of supervisory experience.
• - Ability to work independently and perform complex tasks.
• - Experience engaging with records custodians to identify records, capture functions and business process information.
• - Ability to ensure and apply proper retention to records in paper and electronic format.
• - Experience with Electronic Content Management Systems and/or Recordkeeping Systems.
• - Experience with drafting, maintaining and implementing Standard Operating Procedures (SOPs).
• - Strong understanding of NARA requirements.
• - Strong attention to detail.
• - Excellent written and verbal communication skills.

Additional Requirements

• - This position requires an existing MBI T2 Public Trust or the ability to obtain one.
• - This role and associated duties will be performed on site at a government facility located in Washington, DC.
• - Travel: less than 10%.

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The likely salary range for this position is $93