Records Management Supervisor (4923) with Security Clearance

Three Saints Bay, LLC; Lee's Summit (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

Shearwater Systems LLC, a subsidiary of Three Saints Bay, LLC, seeks a Records Management Supervisor to join our team in Lee's Summit, MO. You will oversee records processes and coordinate with PMs and management to ensure compliance and timely deliverables.

The role requires U.S. citizenship, active clearance, and a minimum of five years in NRC program support or related fields. Strong data analysis, MS Word/Excel, and customer service skills are essential.

Qualifications

• HS diploma with at least five years in NRC program management or related records support.
• Experience with DHS acquisition system and office automation tools.
• Ability to analyze data and prepare documentation.
• Strong communication and customer service skills.

Responsibilities

• Prepare materials needed by the PM and Records Management Managers.
• Compose technical and administrative correspondence for approval and signature by PM or Managers.
• Support records management projects via manual entry and scanning efforts.
• Attend IPT meetings and support project information reporting.
• Maintain the action items log.
• Provide administrative support related to DHS records management systems.
• Support contract acquisitions logging and procurement activities.
• Research discrepancies related to contractor monthly reports.
• Guide Contract Data Entry Operator and assist Management in preparing, reviewing, and submitting records.

Skills

Customer service

Data analysis

Presentation skills

Communication

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Database systems

Graphics software

Office automation

Job description

Shearwater Systems LLC, a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking a Records Management Supervisor to join our Team in Lee's Summit, MO.

Position Responsibilities

• The Supervisor anticipates and prepares materials needed by the PM and Records Management Managers. The Supervisor composes technical and administrative correspondence for final approval and signature of the PM or other Managers. The Supervisor will provide input support to various records management projects via manual entry as well as scanning efforts. The Supervisor shall have superior organizational skills, including the ability to prioritize, multi-task, meet deadlines, and manage multiple projects simultaneously, with attention to detail and commitment to accuracy.
• Attend IPT meetings and support project information reporting
• Maintain the action items log
• Work with records management staff to obtain status of actions items and other pending issues
• Provide administrative support services related to DHS records management systems
• Service acquisition activities that support a program's development, management, and contracting.
• Manage the contract acquisitions log and ensure purchases of records management services, supplies and equipment are effectively acquired and logged.
• Conduct research on discrepancies pertaining to contractor monthly reports
• Provide guidance to the Contract Data Entry Operator and assistance to Management Team in regard to their responsibility for the preparation, review, and submission of contract requirements. Position Requirements:

Position Requirements

• U.S. Citizen
• Active Clearance
• High school diploma and a minimum of five years of experience relevant to acquisition and providing support to national records management (NRC) program management is required. (3 years general experience and 2 years specialized experience in records management, document analysis, information retrieval, or similar functions. Combination of successfully completed post high-school education and experience, including certificates of superior achievement, may be substituted for the 2 years of specialized experience.)
• * Must possess a working knowledge and familiarity of the DHS acquisition system, administrative support processes, and office automation systems such as word processing [Microsoft Word], spreadsheets [Microsoft Excel], graphics, and database systems.
• Must have the ability to assimilate and analyze data from relevant parties.
• Capable of preparing presentations or other documentation.
• Must possess the ability to work with Federal Task Leads and other employees to create, submit, and retrieve various project information records and/or documents.
• Must have excellent customer service and interpersonal skills and be able to communicate effectively with personnel, users, and other staff who may have no technical background.

VEVRAA Federal Contractor Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international. We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.