Records Management Specialist

State of Arizona; Phoenix (AZ); On-site; USD 31,000 - 48,000; Full time

Benefits offered by this job

Health benefits

Retirement plans

Paid holidays

Vacation time accrual

Sick time accrual

Wellness plans

Job summary

The Arizona Department of Child Safety (DCS) is seeking a Records Management Specialist in the LEGAL SERVICES ADMIN area to manage statewide requests for confidential child maltreatment history and to perform redactions per statute.

Two track roles include Centralized Records Coordinator and Redaction Specialist; duties include research, safeguarding confidentiality, and processing requests with Guardian and other court sites.

Qualifications

• Knowledge of confidentiality statutes in Arizona
• Redaction procedures and related software
• Processing information requests from public, media, court, etc.

Responsibilities

• Determine who is authorized to receive information per statute.
• Perform redactions of records per policy and AGO training.
• Complete daily/weekly statistical reports; may require driving.

Skills

Effective written and verbal comms

Problem identification & resolution

Conflict management

Interpersonal relationships

Organization

Microsoft Office (Word, Outlook, Excel

Tools

Guardian system

Job description

DEPARTMENT OF CHILD SAFETY

The Arizona Department of child Safety (DCS) is a social and human services agency whose mission is to successfully partner with families, caregivers, and the community to strengthen families, ensure safety, and achieve permanency for all Arizona’s children through prevention, services, and support.

Records Management Specialist

Job Location

LEGAL SERVICES ADMIN

3003 N Central Ave Phoenix, AZ 85012

Posting Details

Salary: $19.1707 HRLY/$39,875.06 Salary

Grade: 17

Closing Date: October 24, 2026

Job Summary

Based on business needs, this position may function as a Centralized Records Coordinator or Redaction Specialist.

Centralized Records Coordinator - Performs statewide research in systems regarding child maltreatment records. Processes statewide and nationwide requests from the public, media, court personnel, and legal requests to aide in criminal prosecution and in making rulings for civil child custody matters. Conducts Department of Child Safety (DCS) out-of-state and law enforcement information requests for individuals whom a DCS report has been made. Ensures the safety of children in their jurisdictions when the family (parent, guardian, or custodian), at one time, were residents of Arizona including, but not limited to adult(s) (alleged perpetrators) and child/children (alleged victims) researches and as well as other state agencies for the release of confidential DCS report history.

Redaction Specialist - determines if a person is statutorily entitled to a DCS report history and/or case records and if so, redacts the reports/records in conformance with statute and policy. Conducts a systems research in Guardian and various county court websites.

Job Duties

Centralized Records Coordinator:

• Determines who is authorized to receive information, per state statute, and in the correct format. Researches in GUARDIAN for all requests including, Dependency, court order and client requests for prior child maltreatment history.

Redaction Specialist:

• Performs redactions of all records in accordance with DCS policies and procedures and in accordance with Attorney General's Office (AGO) training or receive, log, review, process and send out requests for confidential DCS history.
• Completes daily/weekly statistical reports regarding production achieved. May require driving.
• Other duties as assigned as related to the position.

Knowledge, Skills & Abilities (KSAs)

Knowledge of:

• Arizona Revised Statutes pertaining to confidentiality to the area of assignment
• Redaction procedures and associated software
• Processing request for information from public, media, court etc.

Skills in:

• Effective written and verbal communication
• Problem identification, analysis and resolution, including recommending a course of action regarding a wide variety of data from various computer sources and trouble shooting difficulties
• Conflict management
• Interpersonal relationships
• Organization
• Using computer hardware and software including Microsoft Office (Word, Outlook, and Excel etc.)

Ability to:

• Learn the departments' specialized systems (e.g.;Guardian) to research record availability
• Apply statute and policy to varying types of records requests
• Review records requests to ensure validityRedact documents using available software
• Accurately track requests
• Maintain the strictest confidentiality

Selective Preference(s)

N/A

Pre-Employment Requirements

The ability to secure and maintain clearance from the DCS Central Registry.

A valid Arizona driver’s license is required. and the use of a vehicle is an essential function of the job to conduct State business. The following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits

The State of Arizona provides an excellent comprehensive benefits package including:

• Affordable medical, dental, life, and short-term disability insurance plans
• Top-ranked retirement and long-term disability plans
• 10 paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Sick time accrued at 3.70 hours bi-weekly
• Deferred compensation plan
• Wellness plans

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.

Contact Us

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-255-3141 or by email at [e-mail]. Requests should be made as early as possible to allow time to arrange the accommodation. Should you have any further questions regarding the interview process you can reach out to a member of our recruitment team at 602-255-2903 or by email at [e-mail]. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.