Records Management Specialist

Keystone Distinction Group; Atlanta (GA); On-site; USD 45,000 - 60,000; Full time

Job summary

Keystone Distinction Group is looking for a Records Management Specialist in Atlanta, Georgia. This role involves supporting the Information Governance team at a law firm through maintaining accurate records and ensuring compliance with standards.

The ideal candidate will have strong organizational and communication skills, with a bachelor's degree or relevant professional experience. This position offers a great chance to advance your career in legal information management.

Qualifications

• Experience in an office, legal, administrative, or records-related role.
• Strong skills in Microsoft Word, Excel, Outlook, and PowerPoint.
• Experience with information management or records management preferred.

Responsibilities

• Maintain accurate records for onsite files, containers, barcodes, and storage locations.
• Track and update information within the firm’s records management system.
• Process requests from attorneys and legal teams.

Skills

Organizational skills

Detail-oriented

Customer service mindset

Microsoft Office skills

Education

Bachelor’s degree or relevant professional experience

Job description

We are recruiting for a Records Management Specialist to support the Information Governance team in a law firm office in Atlanta.

This role is a strong fit for someone who is highly organized, detail-oriented, service-minded, and comfortable working with both physical records and information tracking systems. You will help attorneys, legal teams, and administrative staff manage client and firm information according to established processes and compliance standards.

Responsibilities

• Maintain accurate records for onsite files, containers, barcodes, and storage locations
• Track and update information within the firm’s records management system
• Process requests from attorneys, legal teams, and administrative staff
• Support physical file transfers related to client matter movement
• Review, organize, index, and document physical records according to firm standards
• Assist with records retention, disposition, and destruction workflows
• Provide activity metrics and reporting related to records management
• Help support training for office personnel on records and information procedures
• Work with Information Governance leadership and team members to improve office processes
• Assist with additional information management projects as needed

Requirements

• Bachelor’s degree or professional services experience in an office, legal, administrative, or records-related role
• Strong Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint
• Experience with information management, records management, or legal records is preferred
• High attention to detail with strong organizational skills
• Ability to work independently while also supporting a collaborative team environment
• Professional communication skills and a customer-service mindset
• Comfortable working with attorneys, staff, and teams across multiple offices

This is a great opportunity to build or advance a career in legal information management with a well-established professional services team.