Records & Knowledge Management Specialist (FOIA/Privacy)

SIERTEK LTD; Dayton (OH); On-site; USD 65,000 - 90,000; Full time

Job summary

SierTeK is seeking a detail-oriented Knowledge Management Specialist to support AFRL by managing FOIA, Privacy Act, and records management programs. You will ensure compliance with DAF/DoD regulations while advising leadership on governance best practices.

The role requires strong organizational skills, exemplary written and verbal communication, and experience handling sensitive information in a highly regulated government environment. Security clearances and NDA compliance are implied.

Qualifications

• Bachelor's degree with 2 years of relevant experience or Associate's degree with 4 years of relevant experience.
• Experience administering FOIA programs.
• Knowledge of federal records management laws and information lifecycle management.
• Experience safeguarding PII, CUI, and sensitive government information.
• Experience managing official publications, operating instructions, and standardized forms.
• Minimum two years of experience preparing official correspondence, reports, executive briefings, or documentation for senior leadership.
• Strong written and verbal communication skills.
• Proficiency with Microsoft 365 applications including Outlook, Word, Excel, PowerPoint, Teams, OneNote, SharePoint.
• Ability to obtain and maintain required access to government information systems.
• Must sign a Non-Disclosure Agreement (NDA) prior to performance.

Responsibilities

• Manage the Wing FOIA program in accordance with DAF and AFRL policies.
• Receive, log, track, and distribute incoming FOIA requests.
• Maintain FOIA tracking systems, SOPs, and program documentation.
• Coordinate with Wing leadership, the AFRL FOIA Manager, and Base FOIA Office.
• Provide guidance and training to FOIA Points of Contact (POCs).
• Coordinate review, redaction, approval, and submission of FOIA response packages.
• Archive completed FOIA cases per records retention requirements.
• Administer the Wing Privacy Act program.
• Process and track Privacy Act requests.
• Monitor, report, and support mitigation of PII breaches.
• Develop and maintain PIAs, SSN Justification Memorandums, PCILs, and SORNs.
• Ensure compliance with Privacy Act, CUI, and DoD/DAF regulations.
• Coordinate records management using Content Server/Livelink and other approved systems.
• Ensure electronic records are classified, tagged, searchable, and securely maintained.
• Manage the complete records lifecycle.
• Apply Records Disposition Schedules (RDS).
• Maintain compliance with Federal Records Act, NARA, AFRL, and DAF policies.
• Support SAVs and IG inspections.
• Conduct records inventories and quality assurance reviews.
• Provide training on records management, FOIA, and compliance.
• Monitor completion of required training and report metrics.

Skills

Communication

Organizational skills

Attention to detail

PII handling

Education

Bachelor's degree + 2 years experience

Associate's degree + 4 years experience

Tools

Microsoft 365

Job description

SierTeK is seeking a detail-oriented Knowledge Management Specialist to support AFRL by managing FOIA, Privacy Act, and records management programs. You will ensure compliance with DAF/DoD regulations while advising leadership on governance best practices.

The role requires strong organizational skills, exemplary written and verbal communication, and experience handling sensitive information in a highly regulated government environment. Security clearances and NDA compliance are implied.