Knowledge Management Specialist

adventservices; Kentucky; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

401K matching

Vacation time

Sick time

Life insurance

Disability coverage

Other benefits

Job summary

Advent seeks a Knowledge Management Specialist to support FOIA, PA, and records management for DoD activities at Wright Patterson AFB, OH. You will manage requests, privacy controls, and training, coordinating with Air Force and base FOIA offices.

Responsibilities include maintaining records lifecycle, ensuring compliance with federal policies, and delivering executive-level documentation and briefings. Strong MS 365 skills and NDA compliance are required.

Qualifications

• Bachelor's degree with 2+ years of related experience or an Associate's with 4+ years.
• Knowledge of DoD/Air Force information lifecycle & records management.
• FOIA request management experience.
• PII and CUI safeguarding, privacy breach reporting experience.
• Lifecycle management of official publications and forms.
• 2+ years creating executive communications for senior leadership.
• Proficiency with Microsoft 365 applications.
• Ability to sign a NDA before starting work.

Responsibilities

• Manage the Wing FOIA program: process requests, logs, procedures.
• Administer the Wing PA program; track privacy incidents and compliance.
• Coordinate records management using enterprise content systems.
• Ensure compliance with Federal Records Act, NARA, AFRL policies.
• Oversee lifecycle of official records and disposition schedules.
• Support SAVs and IG inspections with records reviews and audits.
• Develop and deliver records, privacy and compliance training.
• Monitor mandatory privacy and records management training.
• Prepare policies, procedures and knowledge management docs.
• Maintain required training certifications.

Skills

FOIA management

Records management

PII privacy

CUI handling

Executive briefings

Microsoft 365

NDA compliance

Education

Bachelor's degree

Associate's degree

Tools

AFRIMS

eFOIA

Job description

A leader in supporting clients in technically demanding industries, Advent's capabilities and services promote innovation & empower our partners to manage risk, protect the information, and achieve organizational objectives. We are proud of our ability to support mission-critical systems in every phase of their lifecycle to ensure our nation’s forces can accomplish their mission.

Position:Knowledge Management Specialist

Location:Wright Patterson AFB, OH (On-site)

Schedule:Monday-Friday, 0730-1630.

Mandatory Qualifications:

• Bachelor's degree with 2 years of relevant experience, or Associate's degree with 4 years of relevant experience.
• Knowledge of Federal laws and DoD/Air Force guidance related to information lifecycle management, records management, and statutory public disclosures.
• Experience managing Freedom of Information Act (FOIA) requests.
• Experience safeguarding Personally Identifiable Information (PII), Controlled Unclassified Information (CUI), and managing privacy breach reporting.
• Experience managing the lifecycle of official publications, operating instructions, and standardized forms.
• Minimum 2 years of experience developing official documentation, executive briefings, and written communications for senior leadership.
• Proficiency with Microsoft 365, including Excel, Outlook, Word, Teams, PowerPoint, OneNote, and SharePoint.
• Ability to provide a signed Non-Disclosure Agreement (NDA) prior to the start of performance.

Highly Desired Qualifications:

• Experience developing technical documentation, Staff Summary Sheets (SSS), and executive-level briefings using Air Force Handbook 33-337 (The Tongue and Quill).
• Experience managing records within the Air Force Records Information Management System (AFRIMS) and processing requests through DoD/Air Force eFOIA systems.
• Certified Knowledge Manager (CKM) or Project Management Professional (PMP) certification (CKM preferred).
• Experience applying Air Force Research Laboratory (AFRL) directives related to information lifecycle management and public disclosures.

Responsibilities:

• Manage the Wing Freedom of Information Act (FOIA) program, including processing requests, maintaining tracking logs, updating procedures, and coordinating with Air Force and base-level FOIA offices.
• Administer the Wing Privacy Act (PA) program by processing Privacy Act requests, monitoring PII incidents, maintaining compliance documentation, and supporting privacy program requirements.
• Coordinate records management activities using enterprise content management systems to ensure accurate classification, storage, retrieval, and retention of electronic records.
• Support organizational compliance with the Federal Records Act, NARA, AFRL, and Department of the Air Force records management policies.
• Manage the lifecycle of official records, including creation, maintenance, retention, disposition, and implementation of approved Records Disposition Schedules (RDS).
• Support Staff Assistance Visits (SAVs) and Inspector General (IG) inspections by conducting records reviews, quality control audits, and corrective actions.
• Develop and deliver records management, privacy, and compliance training for personnel and leadership.
• Monitor and report completion of mandatory Privacy Act and Records Management training requirements across the Wing.
• Prepare, maintain, and update policies, procedures, technical documentation, executive briefings, and knowledge management products.
• Maintain compliance with all required Federal, DoD, Air Force, and organizational training and certification requirements.

Advent’s benefits program includes comprehensive medical, dental and vision care, matching 401K, vacation time, sick time, life insurance, disability coverage, and other benefits that help provide financial protection for you and your family.

Advent is an Equal Opportunity Employer. Employment decisions are not based on race, color, religion, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by federal, state or local laws