Records & Filing Specialist

Vaco; Columbus (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

Vaco by Highspring is seeking a reliable File Clerk to support our client’s office by organizing documents and maintaining records. You will scan, file, and shred documents while upholding confidentiality and compliance with procedures.

You will organize both paper and digital files, retrieve records as needed, and ensure proper labeling and indexing. This role emphasizes accuracy, discretion, and efficient clerical support.

Qualifications

• High school diploma or equivalent.
• Prior clerical, administrative, or records management experience preferred.
• Strong attention to detail and organizational skills.
• Ability to handle repetitive tasks with accuracy.
• Basic computer skills, including Microsoft Office.
• Ability to work independently and manage time effectively.
• Strong commitment to confidentiality and professionalism.

Responsibilities

• Scan physical documents and upload them into electronic filing systems.
• Organize and maintain paper and digital files in an accurate and efficient manner.
• File documents according to established procedures and retention guidelines.
• Shred confidential and outdated documents in accordance with company policies.
• Retrieve and distribute files and records as requested.
• Verify documents are properly labeled, indexed, and stored.
• Assist with records management and document archiving projects.
• Maintain confidentiality of sensitive information at all times.
• Perform additional clerical and administrative duties as assigned.

Skills

Attention to detail

Organizational skills

Time management

Independent working

Confidentiality

Repetitive task accuracy

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Vaco by Highspring is seeking a reliable File Clerk to support our client’s office by organizing documents and maintaining records. You will scan, file, and shred documents while upholding confidentiality and compliance with procedures.

You will organize both paper and digital files, retrieve records as needed, and ensure proper labeling and indexing. This role emphasizes accuracy, discretion, and efficient clerical support.