Records Clerk

Fox-Rothschild-LL; Warrington Township (Bucks County); On-site; USD 35,000 - 50,000; Full time

Job summary

Fox Rothschild LLP is seeking a Records Clerk in the Information Governance Department. The role maintains and secures records, processes files for filing and off-site storage, and supports staff and clients with confidentiality and accuracy.

The position requires a high school diploma and 1–2 years of law firm experience; lifting up to 40 pounds; proficiency with Microsoft Office and RIM/IGovern/iManage software; and a collaborative team player.

Qualifications

• High school diploma or equivalent.
• 1–2 years of prior experience in a law firm preferred.

Responsibilities

• Maintains and secures records in accordance with Firm policies and procedures.
• Receives and processes files for central filing and off-site storage.
• Assembles files in chronological order and maintains a neat and orderly file room.
• Researches the location of folders and documents upon request.
• Assists in converting incoming client/matter files into the firm-wide records management system.
• Manages inventory of files in off-site storage and facilitates transfers.
• Handles file retrieval requests via RIM, phone or e-mail.
• Maintains records equipment, materials and supplies.
• Assists in implementation of future records initiatives including software and process changes.
• Back-up in front desk as needed.

Skills

Lifting 40 pounds

Clerical experience

MS Office

RIM software

IGovern/iManage

Team player

Education

High school diploma or equivalent

Tools

Excel

RIM

IGovern

iManage

Job description

As a member of the Information Governance Department, the Records Clerk provides high quality records related support. Maintains positive working relationships with clients, attorneys and support staff. Adheres to strict confidentiality, timeliness and accuracy of all related work.

ESSENTIAL FUNCTIONS:

• Maintains and secures records in accordance with established Firm policies and procedures.
• Receives and processes files for central filing and off-site storage.
• Assembles files in chronological order and maintains a neat and orderly file room.
• Researches the location of folders and documents upon the request of designated office management.
• Assists in the conversion of incoming lateral client/matter files into the Firm wide records management system.
• Manages the inventory of files in off-site storage and facilitates all transfers by indexing and overseeing the pickup of boxes.
• Handles file retrieval requests via RIM application, phone or e-mail for central file room and off-site storage.
• Maintains records equipment, materials and supplies and informs the IMC department of any supply needs or equipment repairs.
• Regularly works with standard file boxes weighing up to 40 pounds.
• Assists in the implementation of future records initiatives including software and process changes.

ADDITIONAL FUNCTIONS:

• May assist as a back-up in front desk, greeting clients, answering in-coming calls, etc.
• Other duties and projects, as assigned.

QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS, AND ABILITIES):

Education:

• High school diploma or equivalent required.

Experience:

• 1-2 years of prior experience in a law firm preferred.

Knowledge, Skills, & Abilities:

• Ability to handle lifting of file boxes weighing up to 40 pounds.
• Prior office clerical experience with photocopying, faxing and scanning.
• Ability to write, read and edit documents.
• Microsoft Office, specifically Microsoft Excel, any RIM software applications, IGovern, iManage, ICE, Iron Mountain etc., is also helpful.
• Professional appearance and team player.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL REQUIREMENTS

Medium Work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects 20 to 50 pounds frequently, and/or greater than negligible up to 10 pounds.

DISCLAIMER

Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.

The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities, or requirements the employee may be required to perform, and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all the essential functions of the position with or without reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.

The Firm provides equal employment opportunity to all employees and applicants for employment without regard to a person's race, color, religion, sex, gender, pregnancy, childbirth, breastfeeding or related medical conditions, gender identity or expression, sexual orientation, age, ancestry, national origin, marital status, military or veteran’s status, medical condition, disability, individual genetic information, protected leave or any other factor protected under federal or state applicable laws.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.