Records File Clerk

LHH Recruitment Solutions; Tampa (FL); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

LHH Recruitment Solutions is recruiting a Records File Clerk for a well-established law firm in Tampa, FL. This role supports Records & Governance by organizing, tracking, and archiving records in both physical and electronic formats.

The ideal candidate has 1–3 years in a law firm setting, strong organizational skills, and proficiency with Microsoft Office and document management systems like iManage. Direct hire with a competitive benefits package is offered.

Qualifications

• 1-3 years of experience in a law firm or professional services setting.
• Experience handling physical and electronic records.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Experience using document management systems such as iManage.

Responsibilities

• Manage organization, retrieval, tracking, and maintenance of physical and electronic records.
• Update and maintain records management databases and information governance systems.
• Process incoming physical records and ensure accurate cataloging and storage.
• Download, organize, and maintain electronic files within document management systems.
• Assist with matter openings, transfers, and records-related administrative projects.
• Support scanning, indexing, and digitization of physical records.

Skills

Organizational skills

Communication skills

Independent work

Microsoft Office

Tools

iManage

Document management systems

Microsoft Office Suite

Job description

Overview: LHH is actively recruiting for a Records File Clerk on behalf of a well-established law firm with an immediate hiring need. This position will play a key role in supporting the firm's Records & Governance department by assisting with records management, data organization, file tracking, and administrative projects. The ideal candidate will have prior law firm experience, strong organizational skills, and the ability to quickly contribute in a busy professional environment. This is an excellent opportunity for someone seeking to leverage their records or information governance experience in a highly collaborative legal setting.

Key Responsibilities:

• Manage the organization, retrieval, tracking, and maintenance of physical and electronic records in accordance with firm policies and procedures.
• Maintain and update records management databases and information governance systems.
• Process incoming physical records and ensure accurate cataloging and storage.
• Download, save, organize, and maintain electronic files and data within document management systems.
• Assist with matter openings, transfers, file movements, and records-related administrative projects.
• Support the scanning, indexing, and digitization of physical records.
• Prepare external media and coordinate shipping of records and files as needed.
• Assist with electronic and physical records archiving, retention, and disposition projects.
• Respond promptly and accurately to records requests from attorneys, staff, and other stakeholders.
• Collaborate with Records Coordinators and department leadership on ongoing initiatives and special projects.
• Ensure compliance with records retention policies, information governance standards, and confidentiality requirements.
• Provide general administrative support to the Records & Governance department as needed.

Qualifications:

• 1-3 years of experience in a law firm environment, preferably within Records Management, Information Governance, or Records & Information Management.
• Experience handling both physical and electronic records in a professional services or legal setting.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Experience utilizing document management systems such as iManage or similar platforms.
• Familiarity with electronically stored information (ESI) and electronic file management processes.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Exceptional attention to detail and commitment to accuracy.
• Ability to work independently while also contributing effectively within a team environment.
• Strong verbal and written communication skills.
• Professional demeanor with excellent customer service and interpersonal abilities.
• Flexible, dependable, and capable of adapting to changing priorities and project demands.
• Experience working with scanners, copiers, and other standard office equipment.

Details:

• Employment Type: Direct Hire
• Location: Tampa, FL
• Compensation: $45,000-55,000 depending on experience
• Benefits: Comprehensive benefits package including medical, dental, vision, 401(k), and PTO