Records & Documentation Specialist II (EMR Focus)

Ashealthnet; Kettering (OH); On-site; USD 25,000 - 36,000; Full time

Job summary

Ashealthnet in Kettering, OH is seeking a Records Collections Specialist II to manage patient documentation required by CMS, Medicare/Medicaid and commercial insurance. This role involves prioritizing and tracking orders, following up on missing documents, and ensuring timely updates in the EMR.

You will work with EMR systems (HomeCare HomeBase or EPIC), Adobe, and Microsoft Office, maintaining accuracy with dual monitors and strong communication with clinicians and staff.

Qualifications

• Minimum of 1 year experience in the health care industry; Home health experience preferred.
• Familiarity with medical records management including HIPAA regulations, and Release of Information protocols.
• Proficiency in Adobe, Microsoft Office (Excel, Word, and Outlook) and electronic medical records (EMR) systems such as HomeCare HomeBase or EPIC.
• Experience with document management systems (e.g. Worldview), and e-fax systems is strongly preferred.
• Experience working with computers is required and experience with dual monitors is required.
• High degree of accuracy with close attention to detail.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to prioritize tasks, meet deadlines, and work efficiently in a dual-monitor computer environment.
• Excellent oral and written communication skills.

Responsibilities

• Prioritize, batch, send, and track physician orders, face-to-face documentation, and other required forms for physician's signature.
• Follow up on outstanding or returned documents to ensure compliance with regulatory timeframes.
• Resubmit orders and face to face forms as needed based on regulatory requirements.
• Coordinate with Sales and internal staff regarding outstanding documentation in order to keep write-offs to a minimum and to maintain A/R at an acceptable level.
• Request, receive, and documented completed paperwork within required timelines.
• Enter demographic change requests and routine visit time changes accurately within EMR.
• Assist clients, their families, and teammates in understanding order tracking and records procedures.
• Track and maintain documentation required for patients, ensuring timely and accurate updates in the EMR.
• Support survey readiness by retrieving requested documentation.
• Ensure compliance with all HIPAA, regulatory, and agency policies regarding records maintenance and release.
• Maintain regular attendance, work scheduled hours, and attend mandatory meetings, in-services, and educational programs.
• Other duties as assigned

Skills

Attention to detail

Communication skills

Time management

Education

High School diploma

Associates degree or equivalent experience

Tools

Adobe

Excel

Word

Outlook

HomeCare HomeBase

EPIC

Worldview

e-fax systems

Job description

Ashealthnet in Kettering, OH is seeking a Records Collections Specialist II to manage patient documentation required by CMS, Medicare/Medicaid and commercial insurance. This role involves prioritizing and tracking orders, following up on missing documents, and ensuring timely updates in the EMR.

You will work with EMR systems (HomeCare HomeBase or EPIC), Adobe, and Microsoft Office, maintaining accuracy with dual monitors and strong communication with clinicians and staff.