Records Clerk Messenger

Chickasaw Nation Industries, Inc.; Fairfax (VA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical - Dental - Vision

Life Insurance

Short-Term Disability Insurance

Long-Term Disability Insurance

401(K) Immediate Vesting

Professional Development Assistance

Legal Aid Assistance Program

Family Planning / Fertility Assistance

Personal Time Off

Observance of Federal Holidays

Job summary

Chickasaw Nation Industries, Inc. is seeking a Records Clerk Messenger to manage active and inactive paper records and drive RMU deliveries to government facilities in the D.C. metro area. This role creates file plans, tracks inventories, and maintains both physical and electronic records with care.

The position requires a valid driver’s license, ability to obtain government clearance, and independent work habits. A strong attention to detail is essential for file accuracy and compliance.

Qualifications

• High school diploma or GED and 1 year college or relevant experience.
• 2 years records management or filing in a legal office environment preferred.
• Must obtain/maintain required government clearance.

Responsibilities

• Drives RMU van delivering to Civil Division offices and federal facilities.
• Delivers and retrieves case files, supplies, and equipment with signatures.
• Plans routes, logs deliveries, and updates tracking systems.
• Creates and retires files, maintains organization in physical and electronic formats.
• Performs file maintenance, quality checks, and responds to customer needs.

Skills

Detail oriented

Independent worker

Valid driver’s license

Scanner usage

Education

High school diploma or GED

1 year college or relevant experience

2 years records management experience (preferred)

Tools

CIMS

AMMS

Record management software

Scanner

Job description

The Records Clerk Messenger supports the centralized records management program by handling active and inactive paper records. This includes tracking records, completing annual inventories, creating file plans, and managing records throughout their full life cycle. The role is responsible for delivering and retrieving records from on-site storage areas and an off-site warehouse facility. The Records Clerk Messenger also drives to deliver records to requestors and file units as needed.

Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Business Services, Health, Infrastructure and Engineering, Mission Optimization, Technology and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental - Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.

As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.

ESSENTIAL REQUIREMENTS

• Must be able to obtain/maintain required government clearance to enter government facilities and access government data/systems/files.
• Must have a valid driver’s license with acceptable driving record, REAL ID.
• Must maintain an acceptable driving record.
• Ability to use a scanner and use electronic document management tools.
• Ability to work independently.
• Detail oriented.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other duties may be assigned.

• Drives the RMU van to multiple Civil Division offices and federal facilities across the D.C. metro area, completing scheduled deliveries and pickups.
• Delivers and retrieves case files, supplies, and equipment; obtains required recipient signatures and follows supervisor-directed pickup instructions.
• Plans efficient daily routes and maintains accurate delivery and pickup logs.
• Creates, maintains, organizes, labels, and retires case files in both physical and electronic formats; updates tracking systems such as CIMS and AMMS.
• Locates, retrieves, and prepares files for requestors using research tools and finding aids.
• Performs file maintenance, including removing duplicates, replacing folders, and ensuring proper file organization.
• Prepares files for transfer or retirement by boxing, labeling, listing, and processing them for federal records centers.
• Conducts routine shelf-reading and quality control checks to ensure accurate file maintenance.
• Provides general records clerk support and responds to customer needs professionally when not performing deliveries.

EDUCATION/EXPERIENCE

High school diploma or general education degree (GED) and a minimum of one (1) year of college or relevant experience (e.g., paralegal training) and/or training, or equivalent combination of education/experience.Two (2) years of experience in records management or filing functions in a legal office environment preferred.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to perform successfully the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.

EOE including Disability/Vet

Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).

#INDCNI