Documentation Coordinator

Chickasaw Nation Industries, Inc.; Washington, Northern (District of Columbia, KY); Hybrid; USD 29,000 - 32,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Life Insurance

STD/LTD

401(k) Immediate Vesting

Professional Development

Legal Aid

Family Planning

Paid Time Off

Federal Holidays

Job summary

Chickasaw Nation Industries, Inc. is seeking a Documentation Coordinator to manage and distribute organizational documents, ensuring accuracy, quality, and timely completion.

The role supports internal teams, clients, and vendors by coordinating requests, tracking submittals, and maintaining organized records in SharePoint or similar systems. Qualifications include an Associate’s degree with 1–3 years of related experience, proficiency in Word/Excel/Outlook, and strong writing and editing

Qualifications

• Associate degree and 1–3 years of relevant experience, or equivalent.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook) and SharePoint or similar.
• Strong writing, proofreading, editing, and organizational skills.
• Ability to obtain, maintain, and access classified information at the T4 Public Trust level (US Citizenship).
• On-site work as required by contract.

Responsibilities

• Manage, maintain, organize, scan, and distribute documents per established processes.
• Write, review, proofread, and edit documentation for accuracy and clarity.
• Review incoming documentation for quality, formatting, and compliance.
• Track requests, submittals, revisions, approvals, and deadlines.
• Coordinate with stakeholders to clarify needs and monitor progress.
• Maintain documentation databases, logs, and records to ensure accessibility.

Skills

Writing

Editing

Proofreading

Organizational skills

Education

Associate’s degree

Tools

Word

Excel

Outlook

SharePoint

Job description

The Documentation Coordinator manages,maintains, reviews, and distributes organizational documentation to ensureaccuracy, quality, compliance, andtimelycompletion.Supports internal teams, clients, and vendors by coordinating documentation requests, tracking submittals,maintainingorganized records, and ensuring documentation meets established requirements and standards.

Chickasaw Nation Industries, Inc.serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology, Infrastructure & Engineering, Health, Manufacturing, Public Safety, Consulting, and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental – Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.

As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.

ESSENTIALREQUIREMENTS

The ability to obtain, maintain, and access classified information at the T4 Public Trust level, which requires U.S. Citizenship.

Required to work on-sitepursuant tothe Presidential Memorandum, Return to In-Person Work (Jan. 20, 2025), and at the work locationidentifiedin the contract.

Proficiencywith Microsoft Office applications, especially Word, Excel, Outlook, and SharePoint or similar document management systems.

Strong writing, proofreading, editing, and organizational skills.

KEYDUTIESAND RESPONSIBILITIES

EssentialDuties and responsibilities include the following. Other duties may be assigned.

Manages,maintains, organizes,scans,anddistributesorganizationdocumentsin accordance withestablished processes and requirements. May processand distributeincoming/outgoingmail.

Writes, reviews, proofreads, and editsprepared documentation and specifications to ensure accuracy, clarity, completeness, and consistency.

Reviewsincoming documentation for quality assurance, completeness, formatting, and potential compliance concerns.

Tracksdocumentation requests, submittals, revisions, approvals, and deadlines to supporttimelycompletion.

Communicatesthrough phone calls, email correspondence, and meeting attendancewith internal stakeholders, clients, and vendors to clarify documentation needs, confirmsrequirements, and monitorsprogress.

Maintainsdocumentation databases, logs, trackers, and detailed timelines to ensure records are current and accessible.

Identifiesmissing, incomplete, or inconsistent documentation and coordinatesfollow-up actions as needed.

Supportsdocument control processes, including version tracking, file naming, archiving, and distribution.

Preparesroutine status updates, reports, and summaries related to documentation activity and outstanding items.

Ensuresdocumentation practices support quality, compliance, andorganizationrequirements.

Demonstrates sustained productivity and attention to detail while managing competing deadlines and tasks.

May berequiredto work on-site per contractidentifiedwork location.

EDUCATIONAND EXPERIENCE

Associate’s degree and a minimum of one to three (1-3) years of relevant experience, or equivalent combination of education/experience.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfullyperformthe essential functions of this job. Reasonableaccommodationmay be made to enable individuals with disabilities to perform the essential functions of this job.

Work is primarily performed in an office environment, where employees may be seatedin close proximity tocoworkers and exposed to routine workplace activity,conversationsand other normal office interactions. The employee must be able to work effectively in an open office environment andmaintainfocus and productivity standards while exposed to normal office noise and activity, including conversations, telephones, computers, printers, office equipment, and foot traffic.Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects andoperatetools, computer, and/or controls. Required to speak and hear and communicate effectively with coworkers, supervisors,customersand other personnel. Occasionally required to stand,walkand stoop, kneel, crouch, or crawl.Mustfrequentlylift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

EOE includingDisability/Vet

The estimated pay range for this role is $21 to $23 per hour, with the final offer contingent on location, skillset, and experience.

CNI offers a comprehensive benefits package that includes:

• Medical
• Vision
• 401(k)
• Family Planning/Fertility Assistance
• STD/LTD/Basic Life/AD&D
• Legal-Aid Program
• Employee Assistance Program (EAP)
• Training and Development Opportunities

Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).