Records Clerk (INTERNAL APPLICANTS ONLY)

Records Dept.

Donna (TX)

On-site

USD 22,000 - 32,000

Full time

4 days ago

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Job summary

Donna Independent School District Records Dept. in Donna, Texas seeks a Records Clerk to support the records function, maintain file room activities, and ensure confidentiality of sensitive information.

The role requires a high school diploma or GED, three years of clerical experience (preferably records management), strong typing and database skills, and the ability to work with district staff and the public.

Qualifications

High school diploma or GED required.
Three years of clerical experience, preferably records management/retention.
Proficient typing, word processing, and file maintenance.
Ability to operate mainframe and PC software for spreadsheets and databases.

Responsibilities

Assist in maintaining the quality, integrity, security and confidentiality of sensitive records.
Respond to customer inquiries in a timely manner.
Prepare customer service requests daily in a professional manner.
Enter, edit and cross reference file descriptions into a database.
Maintain district inventory records filing and organization.
Assist with destruction and removal of records.
Update handbooks and policy manuals as assigned.

Skills

Typing

Word processing

File maintenance

Organizational skills

Interpersonal skills

Written communication

Mainframe use

Spreadsheets

Databases

Office equipment

Education

High school diploma or GED

Tools

Mainframe software

PC software

Spreadsheet software

Database software

Job description

Records Clerk (INTERNAL APPLICANTS ONLY)

Donna Independent School District Records Dept. - Donna, Texas Open in Google Maps

This job is also posted in Donna Independent School District

Job Details

Job ID: 5907116

Application Deadline: Sep 03, 2026 5:00 PM (Central Standard Time)

Posted: Aug 28, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Job Title: Records Clerk

Wage/Hour Status: Nonexempt

Department: Assigned Department

Reports To: Directorfor Human Resources

Approved By: Board of Trustees

____________________________________________________________________________________________

SUMMARY

The Records Department Clerk will be assist with maintaining the divisional records using a database to maintain and monitor file room activity and holdings. Specific duties may vary when responding to inquiries, collection maintenance and retrieval tasks.

QUALIFICATIONS

EDUCATION

High school diploma or GED

EXPERIENCE

Three years of clerical experience, preferably in records management/retention

OTHER SKILLS AND ABILITIES

Proficient skills in typing, word processing, and file maintenance
Excellent organizational, communication, and interpersonal skills
Demonstrated ability to operate a mainframe and personal computer and related software to develop spreadsheets, databases and do word processing
Ability to operate standard office equipment such as computer, typewriter, copier, fax machine, calculator and shredder
Ability to develop effective working relationships with staff, the school community, and the general public
Ability to communicate clearly and concisely, both orally and in writing
Ability to perform duties with awareness of all district requirements and Board of Education policies.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Records, Reports, and Correspondence

Assist in maintaining the quality, integrity, security and confidentiality of sensitive records.
Assist in taking incoming calls and relaying appropriate messages.
Assist in responding to customer inquiries in a timely manner.
Assist in preparing customer service requests daily in a professional and effective manner.
Assist with coordinating, organizing and tracking the destruction and removal of records.
Enter, edit and cross reference file descriptions into a database and ensure stored materials are accurately recorded.
Organize, coordinate and monitor filing of district inventory records.
Perform records retrievals, search activities and re-file records when necessary.
Maintain the indexing criterion required for imaging of documents.
Proactively communicate with customers, via verbal and written communication daily.
Prepare and verify daily time and attendance of Records Department staff.
Perform routine bookkeeping tasks, including simple arithmetic operations, for the department.
Assist with the preparation of purchase orders and payment authorizations.
Update handbooks, policy manuals, and other documents as assigned.

Other

Answer incoming calls, take reliable messages, and route to appropriate staff.
Receive, sort, and distribute mail and other documents.
Maintain confidentiality of information.
Participate in staff development training programs to improve job performance.
Participate in meetings and special events as assigned.
Exercise professional judgment in absences; be punctual to work, meetings, and appointments.
Perform other duties as assigned by the immediate supervisor.

SUPERVISORY RESPONSIBILITIES

None

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before staff, students and the general public.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

Light industrial office/warehouse environment

Prolonged periods of sitting

Some travel within the school district

Ability to lift, carry and climb ladders with boxes weighing up to 40 pounds.

While performing the duties of this job, the employee is almost continuously required to sit, and talk or hear. The employee is occasionally required to walk and stand. The employee is occasionally required to reach with hands and repetitive hand motions and prolonged computer use is required. Heavy lifting and carrying is required. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus. The employee continuously interacts with the public and other staff. The employee will occasionally be required to meet multiple demands from several people.

The employee must maintain emotional control under stress.

WORK ENVIRONMENT

The noise level in the work environment is usually quiet and is performed indoors.

Position Type: Full-Time

Salary: $16.19 to $23.55 Per Hour

Job Requirements

Contact Information