Records Clerk - DC

Jamison Professional Services, Inc.; Washington (District of Columbia); On-site; USD 40,000 - 60,000; Full time

Job summary

Jamison Professional Services, Inc. is seeking a Records Clerk in Washington, DC. The role involves providing administrative support, including processing a high volume of correspondences and documents for the OFS’s Intake Service Branch. Candidates must have at least three years of experience in EEO records management and be knowledgeable in Microsoft Office Suite.

This full-time position requires proficiency in both written and oral English, excellent clerical skills, and familiarity with office equipment. Working hours are Monday through Friday, from 9:00 a.m. to 5:30 p.m.

Qualifications

• Minimum of three years of experience providing administrative support as an EEO records clerk for a federal agency.
• Solid understanding of EEO complaint documentation and record-keeping materials.
• Familiarity with key EEO processes, terminology, and documentation requirements.

Responsibilities

• Receive and open incoming correspondences monthly and date-stamp each envelope.
• Prepare documents for scanning by removing staples and repairing torn pages.
• Operate high-speed scanners and perform quality control on scanned documents.

Skills

Oral and written proficiency in English

Knowledge of Microsoft Office Suite

Excellent clerical and customer service skills

Education

High School education or GED equivalent

Tools

Office equipment (computers, copiers, fax machines)

Job description

Job Title: Records Clerk

Period of Performance: 6-month, with the potential for another 6-month.

Description of Services: Provide temporary administrative support services for OFS’s Intake Service Branch. The Intake Service Branch receives approximately 1,500 pieces of mail each month, docks approximately 450–600 new appeals, and issues approximately the same amount of decisions. The contractor personnel will perform a full range of administrative support duties.

Responsibilities

1. The contractor must receive and open approximately 1,500 incoming correspondences monthly, date‑stamp each envelope, photocopy the envelope, and associate the photocopied envelope with the contents.
2. Prepare documents for scanning by removing staples, paperclips, etc., and repairing torn pages.
3. Operate high‑speed scanners.
4. Review the document and identify the appropriate scanning location for documents.
5. Perform quality control on scanned documents to ensure readability and clarity.
6. File hardcopy documents into the appropriate EEO appellate file jackets stored in numerical order in the Control Unit.
7. Mail approximately 1,000 new appeal acknowledgement letters monthly.
8. Process approximately 400–600 OFS decisions monthly: retrieve from the designated digital folder the final version, insert the Office Director’s digital signature, date the decision, print and convert to Adobe PDF, delete and extract certain parts, save components to the digital repository, and make copies for mailing in pre‑printed envelopes.
9. Help prepare and box “closed” appellate file jackets for transfer to the Federal Records Center.

Required and Desired Knowledge, Skills, and Abilities

• High School education or GED equivalent.
• Oral and written proficiency in English.
• Knowledge of Microsoft Office Suite (Word, Excel, Outlook).
• Knowledgeable in the operation of office equipment (computers, copiers, fax machines, labelers, etc.) for scanning, filing, and storing documents.
• Excellent clerical and customer service skills.

Minimum Experience

Minimum of three (3) years of experience providing administrative support as an EEO records clerk for a federal agency. This includes a solid understanding of the principles of EEO complaint documentation and EEO record‑keeping materials, familiarity with key EEO processes, terminology, and documentation requirements in compliance with federal regulations.

Location: Washington, DC

Schedule: The working hours shall be from 9:00 a.m. until 5:30 p.m. with a half‑hour lunch each day and two (2) 15‑minute breaks daily, Monday through Friday, excluding legal holidays.

Clearance Level Required: Employment is contingent upon successfully completing any required background checks, in accordance with applicable law.

Equal Employment Opportunity

Jamison affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination. In addition, Jamison adheres to the equal employment opportunity requirements of all states and localities in which it does business.