RECORDING CLERK

York County, PA; York (York County); On-site; USD 34,000 - 52,000; Full time

Job summary

York County, PA records office seeks a Recording Clerk to handle recording of real estate documents, perform tax calculations, and collect fees from taxpayers and title companies. The role requires accuracy, strong data entry, and excellent telephone etiquette to assist the public.

Key duties include reviewing documents, balancing cash drawer daily, managing log of mail, e-recording, and coordination with departments.

Qualifications

• High school education or equivalent; knowledge of general business procedures and equipment may be obtained through 2 years related work experience.
• Clear criminal history with no record of conviction.
• Excellent telephone etiquette.
• Customer service ability and positive interaction with the public and other offices.
• Ability to work in a fast paced environment and follow directions.
• Maintains organization and proper handling of office equipment.

Responsibilities

• Review documents for recording (approx. 120,000 annually).
• Calculate realty transfer taxes for State, local districts, and municipalities.
• Handle money collections (cash/check) and balance the cash drawer daily.
• Process e-recording documents and return recorded documents to customers.
• Maintain logs for overnight mail and keep records of submissions.

Skills

Telephone etiquette

Customer service

Organization skills

Follow directions

Fast-paced environment

Education

High School diploma or equivalent

Job description

Description

POSITION SUMMARY

Recording clerk is responsible for recording of all legal real estate documents. This function includes but is not limited to the daily updates, changes, deletions and other correction for accuracy. Collection of fees for County, State agencies, local municipalities and school districts.

This position must also have excellent telephone etiquette skills to assign customers, and to address questions as they arise from the general public. This position must also have the ability to work in a fast paced environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Reviewing all documents for recording. Approximately 120,000 documents annually. Incoming mail, e-recording documents, or title company documents, attorney’s documents or general public. Review includes but not limited the following:
• Calculations of realty transfer taxes for Department of Revenue
• Calculations of realty transfer taxes for Local School Districts and municipalities
• Original signatures
• Correct and full acknowledgement for the signer of the legal document
• Parcel number and address
• Responsible for checking all State forms.
• Responsible for e-recording documents.
• Responsible for the collections of high volume of money, cash and check.
• Photocopy projects for certification.
• Position requires knowledge of computer input and information retrieval practices.
• Excellent telephone etiquette to answer questions and help assists with realty transfer tax questions.
• Maintain all assessment computers and retrieval stations for the general public.
• Maintain and review all supplies and prepare requisitions for general supplies for the office.
• Responsible for returning all recorded documents to customers, by mail or by pick-up.
• Responsible for a log on all overnight mail.
• Responsible for all money within clerk’s cash drawer. Must balance on a daily basis.
• Other reasonable duties as assigned by supervisor.

Requirements

ESSENTIAL REQUIREMENTS

• Position requires high school education or moderation knowledge of general business procedures and equipment/computer operations as may be obtained through a minimum of (2) years related work experience of the equivalent.
• The position requires the person to pass a County background check and have a clear criminal history with no record of conviction.
• Position requires excellent telephone etiquette
• Position requires customer service ability. Must be able to project a positive image when interacting with the general public and other County offices and agencies, attorneys, or title companies.
• Must be able to interact with co-workers, in a fast paced environment.
• Must be able to follow directions.
• Must have organization skills.
• Maintain various office machines, copiers, fax, subdivision plan copier, bar code reader, and others.
• Must set a good example for the staff regarding the knowledge, skills and abilities of his/her duties within the office.