RECORDING CLERK

County of York; York (York County); On-site; USD 32,000 - 42,000; Full time

Job summary

County of York is seeking a Recording Clerk to handle the recording of legal real estate documents, including daily updates, changes, and corrections for accuracy. The role requires handling fee collections for county and state agencies and strong telephone etiquette to assist the public.

The ideal candidate will manage a high-volume workflow, balance cash, and maintain office equipment and records while providing responsive service to attorneys, title companies, and the general public.

Qualifications

• High school education or equivalent with basic business procedures.
• Pass county background check with clear criminal history.
• Excellent telephone etiquette.
• Strong customer service and organizational skills in a fast-paced setting.
• Ability to operate office machines and handle cash/drawer responsibilities.

Responsibilities

• Review documents for recording and process approximately 120,000 annually.
• Calculate realty transfer taxes for state and local entities and municipalities.
• Ensure correct and complete acknowledgements for signers.
• Manage money in the clerk’s cash drawer and balance daily.
• Distribute recorded documents to customers by mail or pickup.
• Maintain and balance logs for overnight mail.

Skills

Telephone etiquette

Customer service

Organizational skills

Fast-paced environment

Detail orientation

Education

High school diploma

Job description

Description

POSITION SUMMARY

Recording clerk is responsible for recording of all legal real estate documents. This function includes but is not limited to the daily updates, changes, deletions and other correction for accuracy. Collection of fees for County, State agencies, local municipalities and school districts.

This position must also have excellent telephone etiquette skills to assign customers, and to address questions as they arise from the general public. This position must also have the ability to work in a fast paced environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Reviewing all documents for recording. Approximately 120,000 documents annually. Incoming mail, e-recording documents, or title company documents, attorney’s documents or general public. Review includes but not limited the following:
• Calculations of realty transfer taxes for Department of Revenue
• Calculations of realty transfer taxes for Local School Districts and municipalities
• Original signatures
• Correct and full acknowledgement for the signer of the legal document
• Parcel number and address
• Responsible for checking all State forms.
• Responsible for e-recording documents.
• Responsible for the collections of high volume of money, cash and check.
• Photocopy projects for certification.
• Position requires knowledge of computer input and information retrieval practices.
• Excellent telephone etiquette to answer questions and help assists with realty transfer tax questions.
• Maintain all assessment computers and retrieval stations for the general public.
• Maintain and review all supplies and prepare requisitions for general supplies for the office.
• Responsible for returning all recorded documents to customers, by mail or by pick-up.
• Responsible for a log on all overnight mail.
• Responsible for all money within clerk’s cash drawer. Must balance on a daily basis.
• Other reasonable duties as assigned by supervisor.

Requirements

ESSENTIAL REQUIREMENTS

• Position requires high school education or moderation knowledge of general business procedures and equipment/computer operations as may be obtained through a minimum of (2) years related work experience of the equivalent.
• The position requires the person to pass a County background check and have a clear criminal history with no record of conviction.
• Position requires excellent telephone etiquette
• Position requires customer service ability. Must be able to project a positive image when interacting with the general public and other County offices and agencies, attorneys, or title companies.
• Must be able to interact with co-workers, in a fast paced environment.
• Must be able to follow directions.
• Must have organization skills.
• Maintain various office machines, copiers, fax, subdivision plan copier, bar code reader, and others.
• Must set a good example for the staff regarding the knowledge, skills and abilities of his/her duties within the office.