Records Clerk

Mississippi Department of Employment Security; Tutwiler (MS); On-site; USD 32,000 - 42,000; Full time

Job summary

Mississippi Department of Employment Security seeks a Records Clerk to maintain inmate/resident records, assemble files from multiple repositories, and ensure accuracy and compliance with policies. The role includes processing court documents, bonds, and dispositions while coordinating with internal staff and courts as needed.

The position requires a high school diploma or GED, a valid driver’s license, and proficiency with Microsoft Word, Excel, and other PC applications.

Qualifications

• High school diploma or GED is required.
• Experience in records management in a correctional setting preferred.
• A valid driver's license is required.
• Proficiency with Word, Excel and other PC applications preferred.
• Must be at least 18 years old.

Responsibilities

• Assemble inmate/resident files from all repositories and verify compliance with policies.
• Review and update records; prepare records for transfers or archiving as needed.
• Receive court correspondence and respond; verify bonds cover sentences and monitor dispositions.
• Maintain organized, up-to-date general and inmate/resident files; ensure confidentiality and security.

Skills

Microsoft Word

Microsoft Excel

PC applications

Education

High school diploma, GED certification or equivalent

Tools

Driver's license

Job description

The Records Clerk is responsible for the maintenance, updating and disposition of all inmate/resident records and files.

• Assemble inmate/resident files from all repositories; review all inmate/resident records for compliance with policies; verify and correct, as necessary, composition of inmate/resident files; and prepare records for transfers or archives as appropriate.
• Receive all correspondence from courts regarding inmates/residents and respond as necessary; verify that court bonds received fully cover all sentences of inmates/residents; and monitor disposition of the cases of inmates/residents following court appearances. Initiate contact with internal staff, local jurisdictions and courts regarding inmate/resident record information.
• Create and maintain up to date general and inmate/resident files in an organized manner, to include sorting, labeling, filing and retrieving, in accordance with corporate policies and/or procedures for file set-up, composition, retention and storage procedures; maintain confidentiality and security of records.
• Maintain an up-to-date list of inmates/residents scheduled for discharge; process parole certificates, letters of discharge, release authorizations and release notifications.

**Qualifications: **

• High school diploma, GED certification or equivalent is required.
• Experience in records management in a correctional institution or office preferred.
• A valid driver's license is required.
• Proficiency in Microsoft Word, Excel and other personal computer applications preferred.
• Minimum age requirement: Must be at least 18 years of age.