Records Clerk

St Lucie County Sheriff's Office; Town of Florida (NY); On-site; USD 32,000 - 42,000; Full time

Job summary

St Lucie County Sheriff's Office is seeking a clerical support specialist to assist an assigned work unit. You will perform typing, filing, data entry, mail handling, and document preparation under supervision, with training provided.

The role requires strong organizational skills, attention to detail, and proficiency in Microsoft Office. You will interact with the public by phone and in person and support the office’s administrative functions.

Qualifications

• Graduation from an accredited high school or equivalency diploma required.
• Clerical or administrative experience preferred.
• If applicant served in the military, an honorable discharge is required.

Responsibilities

• Performs general clerical duties including typing, filing, data entry, and completion of standard forms and documents.
• 26
• Operates standard office equipment such as computers, copiers, scanners, printers, and multi-line telephone systems.
• Answers and routes phone calls, takes and delivers messages, and provides information to callers as appropriate.
• Copies, sorts, and files records related to office activities, business transactions, and other documentation.
• Prepares letters, memos, reports, and forms according to written or verbal instructions.
• Sorts and distributes incoming mail; processes and prepares outgoing correspondence.
• Maintains filing systems both manually and electronically.
• Schedules appointments, manages calendars, and coordinates meetings as assigned.
• Performs other related duties as assigned.

Skills

General office practices

Business English

Verbal and written communication

Interpersonal relations

Time management

Attention to detail

Microsoft Office Suite

Education

High school diploma

Clerical/administrative experience preferred

Tools

Microsoft Office

Job description

This position is non-essential and is not required to report to duty before, during, and immediately after a civil emergency.

SUMMARY

This position provides clerical support to an assigned work unit within the St. Lucie County Sheriff’s Office (SLCSO). Employees perform a variety of routine clerical duties necessary for the efficient operation of the unit. Positions may be assigned to a large operating division performing a broad range of general office support tasks or to a smaller specialized unit requiring focused clerical functions. Employees receive initial instruction and close supervision during training. Upon gaining the required knowledge, skills, and abilities, work is performed under direct supervision with regular review for accuracy and adherence to established standards and procedures.

STANDARDS OF PERFORMANCE AND CORE VALUES

Keeps the mission, vision, and values of the SLCSO at the forefront of decision making and action; builds strategic and collaborative relationships; interacts with others in ways that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives; maintains high levels of work and productivity by generating innovative solutions to work situations.

ESSENTIAL RESPONSIBILITIES

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this position. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

Performs general clerical duties including typing, filing, data entry, and completion of standard forms and documents.

Operates standard office equipment such as computers, copiers, scanners, printers, and multi‑line telephone systems.

Answers and routes phone calls, takes and delivers messages, and provides information to callers as appropriate.

Copies, sorts, and files records related to office activities, business transactions, and other documentation.

Prepares letters, memos, reports, and forms according to written or verbal instructions.

Sorts and distributes incoming mail; processes and prepares outgoing correspondence.

Maintains filing systems both manually and electronically.

Schedules appointments, manages calendars, and coordinates meetings as assigned.

Performs other related duties as assigned.

Subject to random drug testing.

MINIMUM REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Must pass a comprehensive background/character investigation, medical examination, drug screening, and polygraph examination; fingerprinting will be required.

EDUCATION AND/OR EXPERIENCE

Graduation from an accredited high school or possession of an acceptable equivalency diploma required.

Clerical or administrative experience preferred.

If applicant served in the military, an honorable discharge is required.

CERTIFICATES, LICENSES, REGISTRATIONS

Possession of valid Florida driver's license and maintenance of a clean driving record required.

KNOWLEDGE, SKILLS & ABILITY

Knowledge of:

• General office practices and procedures.
• Business English, spelling, grammar, and punctuation.

Skills in:

• Verbal and written communication.
• Interpersonal relations and customer service.
• Time management and organization.
• Attention to detail and task accuracy.
• Proficiency in Microsoft Office Suite and related software applications.

Ability to:

• Learn assigned tasks quickly and adhere to established routines.
• Maintain accurate records and files.
• Follow oral and written instructions.
• Work efficiently under direct supervision and meet deadlines.
• Establish and maintain effective working relationships with co‑workers and the public.

PHYSICAL DEMANDS

Work is primarily sedentary, requiring light physical effort including occasional lifting, carrying, pushing, or pulling of objects up to 10 pounds. Tasks may involve extended periods at a computer or workstation. Manual dexterity is required for operating office equipment. Work is performed in typical office conditions with minimal exposure to environmental factors.

WORK ENVIRONMENT

Work is performed in a standard office environment without exposure to adverse environmental conditions such as dust, noise, fumes, or extreme temperatures.

EQUAL OPPORTUNITY STATEMENT

The SLCSO is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the SLCSO will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.