County Service Specialist - Clerk

County of Luna; Deming (NM); On-site; USD 32,000 - 45,000; Full time

Job summary

County of Luna seeks a detail‑oriented Administrative Clerk for the County Clerk's Office in Deming, NM. Under direction, you will coordinate and perform a wide variety of clerical tasks, manage records, answer inquiries, and support public services with accuracy and courtesy. A high school diploma or GED, valid driver’s license, and 1–3 years of office experience are required.

Bilingual is a plus. Flexibility for occasional training or travel and ability to pass a pre‑employment drug screen are

Qualifications

• Must have a high school diploma or GED; a valid Driver’s License.
• 1–3 years of office, secretarial or related experience with strong focus on accuracy, deadlines and customer service.
• Must be able to pass a pre-employment drug test.

Responsibilities

• Coordinate and perform administrative tasks for the County Clerk’s office.
• Assist with data management and records maintaining procedures.
• Provide friendly, responsive customer service to internal and external stakeholders.

Skills

Customer service

Communication

Teamwork

English proficiency

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Word

Mainframe applications

Multiline telephone

Job description

Purpose Summary:

Under direction of the Chief Deputy Clerk and County Clerk, coordinates and performs a wide variety of administrative functions for the office of the County Clerk.

Essential Duties & Responsibilities:

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Supervision:

Works under the direction of the Chief Deputy Clerk and County Clerk.

Supervisory Responsibilities:

Supervises no one.

Minimum Qualification Standards:

Education, Certification and Experience: Must have a high school diploma or GED certificate; a valid Driver’s License. Must have at least one (1) year to three (3) years of office, secretarial or related experience with a strong emphasis on performing work correctly, meeting deadlines and customer service experience. Must be able to pass a pre-employment drug test.

Language Skills:

The skill to read, analyze and interpret general business periodicals, professional journals, technical procedures, and governmental regulations. The skill to write reports and business correspondence. The skill to logically and effectively present information both orally and in writing and respond to questions from groups of managers, clients, customers, the County Commission and the general public. Bilingual preferred.

Knowledge:

Knowledge of applicable Federal, State, County and municipal laws, codes, ordinances, rules and regulations pertaining to data management. Knowledge of office practices and procedures and enforcement thereof. Must have knowledge of standard computer software such as Microsoft excel and Microsoft word, mainframe applications; multi-functional copy equipment, scanners, printers, microfilm reader/printer; multiline telephone and fax equipment and general office equipment. Preferred knowledge of property records; legal documents; Public Records Act and excellent language skills.

Ability:

Able to read, copy, transfer and file information with high accuracy and clarity. Ability to work as a team player and be willing to deliver superior customer service to both internal and external customers. Ability to attend training or work-related training or seminars that may require out of town travel and irregular hours. Able to comprehend, read, write and communicate in English. Able to receive and convey telephone and oral messages to other personnel and be courteous to the public. Able to maintain confidentiality and refrain from discussion, disclosure or personal use of any information as required by statutory requirements and County policies. Able to abstain from offering opinions that may be construed as legal advice. Ability to sort, alphabetize, file and/or distribute written material. Ability to enter of record information quickly and maintaining concentration, speed and accuracy with frequent interruptions. Ensures compliance with applicable safety regulations and administrative policies.

Physical Demands:

Must be able to operate a variety of standard office equipment which includes a motor vehicle, computer, calculator, multi-line telephone, postage machine, fax machine and copier. Employee is frequently required to sit, speak and hear and use hands to finger, handle, or feel objects, tools, or controls. During work and training, the employee may be required to stoop, kneel, crouch, crawl, reach with hands and arms, climb and balance. May be required to lift up to 30 pounds manually, climb stairs and stand or sit for protracted periods of time. Vision requirements include the ability to read routine and complex documents and use a computer. Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus.

Work Environment:

Work is mostly performed under typical office conditions; the noise level in the work environment is quiet in the office with some background noise, depending on the activity in the office. Work is subject to frequent fluctuations and includes customer interaction and can be stressful.