Records Clerk

City of Pharr; Pharr (TX); On-site; USD 23,000 - 29,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Retirement Plan

Job summary

The City of Pharr is hiring a full-time Records Clerk onsite. You will type reports, file and log records, handle payments and receipts, and assist the public at the police department. Strong clerical skills and English proficiency are required. Knowledge of MS Office and Gov QA is preferred.

A background check is required. This role is based in Pharr, TX. Compensation includes benefits such as medical, dental, vision, paid time off and retirement plans.

Qualifications

• Experience with clerical procedures and report filing.
• Strong English spelling and grammar skills.
• Familiarity with Microsoft Office suite and Gov QA.
• Background check is required due to sensitive information.

Responsibilities

• Type comprehensive reports such as offense reports, affidavits, and complaints.
• Prepare defendant folders with arrest reports, rap sheets, and fingerprints.
• Process payments and provide copies of reports to the public while handling receipts.
• Answer telephone inquiries from the public and law enforcement.
• File and log reports daily to ensure accurate documentation and accessibility.

Skills

Word processing

File management

Recordkeeping

Time management

English proficiency

Tools

Microsoft Office

Excel

Word

PowerPoint

Gov QA

Windows XL

Job description

Join the City of Pharr as a Full-Time Records Clerk, where you’ll play a vital role in ensuring our operations run smoothly and efficiently. This onsite position offers you the chance to collaborate with a dynamic team in a vibrant community, all while contributing to the growth and innovation of our city. With an expected pay of $26,000, you'll enjoy a competitive compensation package in a professional environment that values problem-solving and customer-centricity.

Immerse yourself in a culture that is energetic and forward-thinking, where your contributions truly make a difference. You’ll have the opportunity to gain valuable experience and expand your skill set in a supportive workplace that champions innovation. You will have benefits such as Medical, Dental, Vision, Paid Time Off, and Retirement. Take this exciting step in your career in beautiful Pharr, TX, and help shape the future of our community!

Your role as a Records Clerk

As a Full-Time Records Clerk with the City of Pharr, you'll be entrusted with a diverse range of responsibilities that are crucial to our operations. Your daily tasks will include typing comprehensive reports—such as offense reports, affidavits, and complaints—as well as preparing thorough defendant folders containing essential documents like arrest reports, rap sheets, and fingerprints. You will engage with the public, providing copies of reports, issuing receipts, and processing payments while also efficiently managing the flow of incoming visitors to the police department. Moreover, you will handle daily filing and logging of reports, ensuring accurate documentation and accessibility.

Additionally, you will address telephone inquiries for limited information from both the public and law enforcement agencies, cementing your role as a key player in our customer-centric environment.

What matters most

To thrive as a Full-Time Records Clerk at the City of Pharr, a strong foundation in clerical procedures and systems is essential. Candidates must demonstrate proficiency in word processing, file management, and recordkeeping, alongside exceptional time management skills to handle multiple tasks efficiently. A solid grasp of the English language, including spelling, grammar, and composition rules, will enable you to produce accurate and professional documentation.

Familiarity with key software applications—such as Microsoft Office (including Excel, Word, and PowerPoint), Gov QA, and Windows XL) is crucial in performing daily responsibilities effectively. Your ability to navigate these tools will streamline processes and enhance communication within the department. Additionally, strong interpersonal skills will enrich your interactions with the public and colleagues, ensuring a customer-focused experience that aligns with our commitment to professionalism and innovation.

Knowledge and skills required for the position are:

• Knowledge of clerical procedures and systems such as word processing, managing files, recordkeeping, time management and other office procedures and terminology.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of compositions and grammar.
• Knowledge of computer software: Microsoft Office, Microsoft Excel, Word Perfect, Microsoft Power Point, Gov QA and Windows XL.

Must pass a thorough criminal background check due to the sensitivity of the information handled by this position.