RECORDS CLERK

York County, PA; York (York County); On-site; USD 34,000 - 48,000; Full time

Job summary

The York County Clerk of Courts Office is seeking Records Clerk to handle data-entry, file maintenance, and document processing in-office. You will manage transcript requests, attach court documents to our case management system, document evidence, and create Criminal Cases from Lower Courts, with thorough training provided to build proficiency.

This role is office-based with a Monday–Friday schedule 8:00 AM–4:30 PM, paid holidays, and competitive benefits.

Qualifications

• Experience with Microsoft Office is preferred but not required.
• Strong data-entry and record-keeping abilities.
• Ability to follow County policies and procedures.

Responsibilities

• Process, track, and document transcript requests.
• Accept, document, and maintain evidence and exhibits.
• Distribute email filings to the correct clerks.
• Respond to inquiries by email, phone, or mail.
• Create criminal cases and verify information.
• Scan documents for electronic storage.
• Sort and distribute incoming mail.
• Accept electronic filings via the Records Clerk system.
• Communicate with other departments as required.
• Process acquittals promptly.

Skills

Data entry

Communication

Tools

Microsoft Office

Job description

Description

POSITION OVERVIEW

Are you looking for a way to get into the field of criminal justice or data entry without the pressure of being center stage? Joining the Clerk of Courts Office as a Records Clerks presents you with an opportunity too good to pass up! This role is primarily focused on data-entry work and being stationed in the office. Upon taking the position with us, you'll be provided with exceptional training to become proficient in the acceptance and maintenance of evidence from Criminal Court proceedings, the documenting and tracking of transcript requests, corresponding with the Superior Court in relation to the filing of appeals, attaching court documents within our case management database, and the creation of Criminal Cases as received from the Lower Courts. The Records Clerk is given a unique behind-the-scenes experience, in that all their work is performed in the office; gaining insight into how the criminal justice system works without having the pressure of being in a courtroom. Should you decide that you want to advance your career by transitioning into a courtroom role, however, we would provide you with all the cross-training needed to make this next career move. At the Clerk of Courts Office, we are proud to provide our employees with a steady schedule of Monday to Friday from 8:00 AM to 4:30 PM, 13 paid holidays, and excellent benefits. We look forward to hearing from you about why you feel that you would be the best fit for this role!

Requirements

ESSENTIAL REQUIREMENTS, DUTIES, AND RESPONSIBILITIES

• Process, track, and document transcript requests from both individuals and/or attorneys who are seeking copies of the official court record for a given proceeding or proceedings and correspond with Court Administration as required when doing so.
• Accept, document, and maintain evidence and exhibits using the proper methods for storing until such time as an individual's appellate rights have expired.
• Accurately process and distribute email filings from various offices and individuals to the correct clerks utilizing the most up-to-date procedures on same.
• Respond to inquiries by email, phone, in person, or by first class mail in the case of incarcerated individuals.
• Create criminal cases that have been bound over to the Court of Common Pleas as directed by the Lower Courts and verify that all required information is obtained prior to doing so.
• Scan various paper documents utilizing a scanner for the purpose of electronic document storage.
• Prior experience with Microsoft Office is preferred but not required.
• Expunge cases as directed by removing all information from our databases and contacting other entities to do same.
• Sort and distribute incoming mail to the appropriate parties.
• Accept various accurately completed electronic filings within the scope of the Records Clerk within our electronic filing application.
• Communicate with other departments as required within the scope of the Records Clerk position.
• Process acquittals in a timely and accurate manner.
• Scan all court documents received from courtroom clerks for further processing.
• Other reasonable duties may be assigned by Supervisor; this list is not all inclusive.

Requirements are representative of minimum knowledge, skills, and abilities. To perform this job successfully, the incumbent will possess the ability or aptitude to perform each duty proficiently, and comply with County policies and procedures, as outlined in the County Employee Handbook.