Records Clerk

Joliet-Junior-College; Joliet (IL); On-site; USD 29,949 - 31,739; Part time

Benefits offered by this job

Benefits

Union (TOSSC-AFT Local 604)

Job summary

Joliet Junior College is seeking a part-time Police Records Clerk to support the Campus Police with data entry, filing, and walk-up inquiries at the service window.

The role includes handling police and court records, processing tickets and expungements, and coordinating with Will County Clerk and State’s Attorney offices. Strong organizational skills and confidentiality are essential.

Qualifications

• Typing, filing, and data entry across police and college systems.
• Maintain confidentiality of records and compliance with policies.
• Process FOIA requests and manage case files.
• Coordinate with Will County Clerk/State’s Attorney offices.

Responsibilities

• Process and maintain digital records for police and college systems.
• Serve as liaison with county clerk and state's attorney on criminal & traffic matters.
• Enter, process, and track tickets, arrests, and reports.
• Maintain and update the college crime log and disposal of records.

Skills

Data entry

Word processing

Organizational skills

Multitasking

Problem solving

Cultural competence

Emotional intelligence

Team collaboration

Education

High school diploma or equivalent

Tools

Records Management System

Job description

Position Title:Records ClerkJob Description:POSITION TITLE: Records ClerkSTATUS: Part-TimeDEPARTMENT: Campus PoliceDIVISION: President’s OfficeCLASSIFICATION: Non-exemptUNION: TOSSC-AFT Local 604REPORTS TO: Chief of PolicePLACEMENT: Grade 106HIRING RANGE: $21.74 -$23.04 hourlyReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.POSITION SUMMARYThe Police Records Clerk is responsible for performing a variety of administrative and clerical tasks to support the department’s records management. Key duties include entering data, filing, sorting incoming mail, and assisting with walk-up inquiries at the service window. The Clerk will also answer phone calls and provide information related to police records. This role ensures that all police and court records are accurately maintained, up-to-date, and easily accessible. Additional responsibilities include performing other duties as assigned.ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES:1. Digital recordkeeping: Clerk will perform appropriate record keeping on all police/college systems and outside computer systems including Premier 1 (P1).2. Will County Clerk/States Attorney Offices: Clerk will serve as point of contact with Will County Clerk and State’s Attorney for all matters regarding criminal & traffic cases including subpoena and court date notifications to officers. Clerk will maintain and forward copies of reports/tickets to these offices. Review and maintain confidential records or report data.3. Parking/Regulation/Student Code Tickets: Clerk will enter & process all tickets. Clerk will maintain these tickets and process paid/void appealed tickets.4. Arrest Files: Clerk will maintain and update arrest files including court case dispositions and identification files.5. Traffic Crash: Clerk is responsible for processing all Traffic Crash reports and forward copies to (I-DOT) Department of Transportation and insurance companies.6. Racial Profiling: Clerk is responsible for maintaining and submitting all mandated data to I-DOT on line.7. College Van & Rental Vans: Clerk is responsible for coordinating and scheduling all College and Rental vehicle usage. This includes processing all requests and reservations, cancellations. Clerk will also process mileage charge backs for reimbursement. Maintain and log all fuel credit card & I-pass usage.8. Expungements: Clerk will handle and maintain and process all expungement requests from Will County Clerk/ASA office9. FOIA: Clerk will gather campus police reports and disseminate reports to FOIA liaison for processing. The Clerk will process police/military background records checks.10. Crime Log: Clerk will process and maintain the college crime log.11. Records Disposal: When local records disposal certificate is received, records clerk will collect & assemble records that are ready for disposal.12. Ticket Appeals/Committee: Clerk is responsible for processing all appealed tickets. Clerk is responsible for setting up meetings with appeal committee members.MINIMUM QUALIFICATIONS1. High school graduate or equivalent.2. Possess and maintain valid driver’s license.3. Thorough knowledge of computer database entry, retrieval and word processing.4. Strong working knowledge of law enforcement and court practices.5. Strong organizational, multitasking and problem-solving skills.6. Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence as well as emotional intelligence.7. Demonstrated commitment to the college’s core values of respect and inclusion, sustainability, integrity, collaboration, humor and well-being, innovation and quality.PREFERRED QUALIFICATIONS1. Strong working knowledge and experience within the Records Management System.2. Prior records or office operations experience.3. Knowledge of National Incident-Based Reporting System (NIBRS).4. English and Spanish verbal and written communication proficiency.5. Demonstrated multicultural competence.BENEFITSClick on the link for information about JJC's Benefits : : Technical Office Support Staff Council (TOSSC)-AFT Local 604Full Time/Part Time:Part timeUnion (If Applicable):TOSSCScheduled Hours:28