Records Clerk

CoreCivic; Eloy (AZ); On-site; USD 20,000 - 29,000; Full time

Job summary

CoreCivic in Eloy, AZ is hiring a Records Clerk to maintain inmate/resident records and ensure accurate filing, updating and disposition in a secure setting.

Responsibilities include assembling records from repositories, handling court correspondence and bonds, and maintaining confidential files while coordinating with internal staff and courts as needed. This role ensures compliance and orderly record management.

Qualifications

• High school diploma, GED certification or equivalent.
• Experience in records management in a correctional setting preferred.
• A valid driver's license is required.
• Proficiency in Word and Excel preferred.
• Must be at least 18 years of age.

Responsibilities

• Assemble inmate/resident files from all repositories; review records for compliance and prepare for transfers or archives.
• Receive court correspondence, verify bonds cover sentences, monitor dispositions and contact relevant staff and courts.
• Create and maintain up-to-date general and inmate/resident files, ensuring confidentiality and proper storage.
• Maintain discharge lists and process parole certificates, letters of discharge, release authorizations and notifications.

Skills

Driver's license

Word proficiency

Excel proficiency

Education

High school diploma or GED

Tools

Microsoft Word

Excel

Job description

$17.91 / per hour

At CoreCivic, our employees are driven by a deep sense of service, high standards of professionalism and a responsibility to better the public good. We are currently seeking a Records Clerk who has a passion for providing the highest quality care in an institutional, secure setting. Come join a team that is dedicated to making an impact for the people and communities we serve.

The Records Clerk is responsible for the maintenance, updating and disposition of all inmate/resident records and files.

• Assemble inmate/resident files from all repositories; review all inmate/resident records for compliance with policies; verify and correct, as necessary, composition of inmate/resident files; and prepare records for transfers or archives as appropriate.
• Receive all correspondence from courts regarding inmates/residents and respond as necessary; verify that court bonds received fully cover all sentences of inmates/residents; and monitor disposition of the cases of inmates/residents following court appearances. Initiate contact with internal staff, local jurisdictions and courts regarding inmate/resident record information.
• Create and maintain up to date general and inmate/resident files in an organized manner, to include sorting, labeling, filing and retrieving, in accordance with corporate policies and/or procedures for file set-up, composition, retention and storage procedures; maintain confidentiality and security of records.
• Maintain an up-to-date list of inmates/residents scheduled for discharge; process parole certificates, letters of discharge, release authorizations and release notifications.

Qualifications

• High school diploma, GED certification or equivalent is required.
• Experience in records management in a correctional institution or office preferred.
• A valid driver's license is required.
• Proficiency in Microsoft Word, Excel and other personal computer applications preferred.
• Minimum age requirement: Must be at least 18 years of age.

CoreCivic is a Drug Free Workplace & EOE– Including Disability/Veteran.