Records Clerk

Delaware County; Delaware (OH); On-site; USD 29,000 - 30,000; Full time

Job summary

Delaware County in Ohio seeks an administrative specialist for NCIC/LEADS data entry and related clerical duties within the Sheriff’s Office. The role requires handling confidential information, processing legal documents, and supporting law enforcement operations.

The position operates 16 hours daily, may include shifts, holidays, weekends, and potential third/overnight shifts in the future. Valid Ohio driver’s license and ability to obtain LEADS/NCIC certification are required.

Qualifications

• Must have a valid Ohio Driver’s License.
• Ability to obtain LEADS/NCIC operation certification.
• Background check acceptable and clean criminal record.

Responsibilities

• Process and enter NCIC/LEADS data and maintain records.
• Run LEADS/NCIC requests for investigations as needed.
• Prepare LEADS/NCIC audits and monthly validations.
• Receive, file, sort, scan, post Sheriff’s Office documents and reports.
• Distribute information internally and to the public upon request.

Skills

Data entry

NCIC/LEADS access

Clerical work

Tools

NCIC/LEADS systems

Job description

*TARGET HIRING RANGE: $21.11-$21.96 per hour*
Incumbent works closely with the administrative and support divisions and is responsible for a variety of administrative, secretarial and clerical duties, including but not limited to assisting law enforcement personnel by processing NCIC/LEADS entries, data entry, and processing of necessary reports and legal documents for the Sheriff’s Office.

This division operates 16 hours a day, 7 days a week. This will require shift work, working holidays, and weekends. This position may include third shift/overnight hours in the future.

Must have a valid Ohio Driver’s License and a clean criminal record. Ability to obtain and maintain LEADS/NCIC operation certification.

ESSENTIAL JOB FUNCTIONS:

• Processes/enters data and files NCIC/LEADS information
• Runs LEADS/NCIC computer requests for law enforcement personnel as needed for investigations
• Prepares and participates in LEADS/NCIC audits and monthly validations
• Receives, enters, files, sorts, scans, posts and maintains documents, log forms and records, including Sheriff’s Office reports, traffic citations and correspondences
• Distributes information as necessary
• Distributes Sheriff’s Office reports internally and to the public upon request
• Enters protection orders and warrant information into necessary computer systems
• Completes warrant checks as necessary
• Picks up and delivers reports, correspondence and legal documents to local courts and agencies
• Performs typing, word processing and related computer operations
• Processes and distributes incoming and outgoing documents and correspondences
• Completes monthly reports as necessary
• Inventories and stocks necessary office supplies
• Handles public inquiries Answers and directs telephone calls
• Faxes and copies materials as requested
• Other duties as assigned by the Sheriff or designee